City of Warren Water Filtration Various Chemicals Bid 2026 - Ordinance 13488-2025
City of WarrenCity · Warren, OH- Due
- Dec 4, 2025
- Deadline passed
- Posted
- Nov 13, 2025
- Contract term
- 1 year
- Primary contact
- Valerie Stevenson
- (330) 841-2602
The 30-second brief
The City of Warren, Ohio is soliciting sealed bids for the supply of various water filtration chemicals for the 2026 calendar year under Ordinance No. 13488-2025. The required chemicals and approximate annual quantities include 200 tons of Pebble Quick Lime, 25 tons of Potassium Permanganate, and 8,200 gallons of Anionic Polymer. Materials must meet ANSI/NSF 60/61 regulations for drinking water additives and be delivered FOB to the Water Filtration Plant in Cortland, Ohio. Bidders must provide a bid guaranty in the form of a bond (100%), certified check (10%), cashier's check (10%), or letter of credit (10%). Sealed bids are due by December 4, 2025, at 11:30 AM, with a public opening immediately following at City Hall. The contract includes a one-year renewable clause for 2027.
Sealed bid proposal, Bid guaranty, Safety Data Sheets (SDS), Proof of ANSI/NSF 60/61 certification, Non-collusion affidavit, Contractor tax affirmation
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Summary
The City of Warren, Ohio is soliciting sealed bids for the supply of various water filtration chemicals for the 2026 calendar year under Ordinance No. 13488-2025.
The required chemicals and approximate annual quantities include 200 tons of Pebble Quick Lime, 25 tons of Potassium Permanganate, and 8,200 gallons of Anionic Polymer. Materials must meet ANSI/NSF 60/61 regulations for drinking water additives and be delivered FOB to the Water Filtration Plant in Cortland, Ohio. Bidders must provide a bid guaranty in the form of a bond (100%), certified check (10%), cashier's check (10%), or letter of credit (10%). Sealed bids are due by December 4, 2025, at 11:30 AM, with a public opening immediately following at City Hall. The contract includes a one-year renewable clause for 2027.
REQUIRED DELIVERABLES
6- Sealed bid proposal
- Bid guaranty
- Safety Data Sheets (SDS)
- Proof of ANSI/NSF 60/61 certification
- Non-collusion affidavit
- Contractor tax affirmation
REQUIRED ATTACHMENTS
3- Bid Guaranty and Contract Bond
- Non-Collusion Affidavit
- Contractor's Tax Affirmation
- Submit to
- 391 Mahoning Avenue N.W., Warren, Ohio, 44483
- Scope location
- Warren, OH
Questions about this BID
How do I respond to this Bid from City of Warren?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 391 Mahoning Avenue N.W., Warren, Ohio, 44483. For questions, contact Valerie Stevenson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Warren in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Valerie Stevenson at (330) 841-2602. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bid proposal, Bid guaranty, Safety Data Sheets (SDS), Proof of ANSI/NSF 60/61 certification, Non-collusion affidavit, Contractor tax affirmation. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Warren?
All active and historical solicitations from City of Warren are tracked and searchable. As a city agency, City of Warren regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Guaranty and Contract Bond, Non-Collusion Affidavit, Contractor's Tax Affirmation. Review the full document from City of Warren for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Warren, OH. Review the full solicitation for detailed scope requirements.