City of Victoria Public Works Space Needs Study RFP 2026
City of VictoriaCity · Victoria, MN- Due
- Oct 2, 2026
- Deadline passed
- Primary contact
- Trisha Pollock
The 30-second brief
The City of Victoria is requesting proposals from qualified consultants to conduct a comprehensive Space Needs Study for its Public Works Department. The study will assess current and future space requirements, evaluate existing facilities (including the main facility at 8001 Bavaria Road, the Water Treatment Plant, and cold storage), and provide recommendations for optimization, expansion, or relocation. Key tasks include facility assessments, departmental space quantification, stakeholder engagement, site feasibility analysis, and a final report with cost estimates. Proposals must include firm experience, project methodology, a detailed budget labeled 'Proposed Study Costs', and at least three references. Electronic submissions are due by 4:00 PM on October 2, 2026, with a question deadline of September 25, 2026.
Current Facility Assessment, Departmental Space Requirements, Stakeholder Engagement, Site Evaluation and Feasibility, Draft Recommendations and Implementations Plan, Final Report
Experience and Qualifications, Approach and Methodology, References, Timeline, Cost-effectiveness and clarity of budget
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Summary
The City of Victoria is requesting proposals from qualified consultants to conduct a comprehensive Space Needs Study for its Public Works Department.
The study will assess current and future space requirements, evaluate existing facilities (including the main facility at 8001 Bavaria Road, the Water Treatment Plant, and cold storage), and provide recommendations for optimization, expansion, or relocation. Key tasks include facility assessments, departmental space quantification, stakeholder engagement, site feasibility analysis, and a final report with cost estimates. Proposals must include firm experience, project methodology, a detailed budget labeled 'Proposed Study Costs', and at least three references. Electronic submissions are due by 4:00 PM on October 2, 2026, with a question deadline of September 25, 2026.
EVALUATION CRITERIA
5- Experience and Qualifications
- Approach and Methodology
- References
- Timeline
- Cost-effectiveness and clarity of budget
REQUIRED DELIVERABLES
6- Current Facility Assessment
- Departmental Space Requirements
- Stakeholder Engagement
- Site Evaluation and Feasibility
- Draft Recommendations and Implementations Plan
- Final Report
REQUIRED STAFFING
Project Manager, Key Personnel
- Submit to
- [email protected]
- Scope location
- Victoria, MN
Questions about this RFP
How do I respond to this RFP from City of Victoria?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Trisha Pollock.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Victoria in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Trisha Pollock. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Key Personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Current Facility Assessment, Departmental Space Requirements, Stakeholder Engagement, Site Evaluation and Feasibility, Draft Recommendations and Implementations Plan, Final Report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications, Approach and Methodology, References, Timeline, Cost-effectiveness and clarity of budget" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Victoria?
All active and historical solicitations from City of Victoria are tracked and searchable. As a city agency, City of Victoria regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Victoria for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Victoria, MN. Review the full solicitation for detailed scope requirements.