City of Vancouver Event Rental Services RFP 2026
City of VancouverCity · Vancouver, WA- Due
- Apr 22, 2026
- Deadline passed
- Posted
- Mar 27, 2026
- Primary contact
- Joshua Francis
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Summary
The City of Vancouver is seeking proposals from qualified firms or individuals to provide comprehensive event rental infrastructure and equipment for City-sponsored events and festivals.
The scope of services includes the provision of rental equipment, delivery, professional set-up, on-site support, and teardown. The project is located in Clark County, WA. Proposals must be submitted via mail order by the deadline of April 22, 2026. The solicitation is identified under DemandStar bid ID 525238.
REQUIRED ATTACHMENTS
RFP_16-26_Event_Rental_Services_Final_Draft.pdf
- Submit to
- Mail Order Only
- Scope location
- Vancouver, WA
Questions about this RFP
How do I respond to this RFP from City of Vancouver?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mail Order Only. For questions, contact Joshua Francis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Vancouver in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joshua Francis. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Vancouver?
All active and historical solicitations from City of Vancouver are tracked and searchable. As a city agency, City of Vancouver regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP_16-26_Event_Rental_Services_Final_Draft.pdf. Review the full document from City of Vancouver for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vancouver, WA. Review the full solicitation for detailed scope requirements.