City of Union City Payroll Services RFP 2026
City of UnionCity · Union City, NJ- Due
- Jun 23, 2026
- Deadline passed
- Posted
- Jun 3, 2026
- Contract term
- 1 year
- Primary contact
- Hilda Rosario
The 30-second brief
The City of Union City is requesting proposals for comprehensive payroll services for a one-year contract period with four optional one-year extensions. Scope includes bi-weekly payroll processing for approximately 1,150 employees, online data entry, direct deposit, check signing, tax payment and filing services (withholding/depositing), and employee training. Additional requirements cover wage garnishment administration, benefit accrual tracking (vacation/sick), unemployment claims processing, and compliance with PFRS, PERS, and DCRP pension reporting. Proposers must provide a detailed cost proposal, SSAE 16 report, proof of $500,000 insurance coverage, and multiple New Jersey public entity references. Sealed proposals are due by 10:00 am on June 23, 2026, to the City Clerk.
SSAE 16 report, Audit Report, Proof of insurance, Cost proposal, Ethics Complaint statement, Ownership Disclosure, Non-Collusion Affidavit, Business Registration, Investment Activities in Iran form, Russia/Belarus Certification
Technical Criteria (25%), Management Criteria (25%), Past Experience & Performance (25%), Cost Criteria (25%)
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Summary
The City of Union City is requesting proposals for comprehensive payroll services for a one-year contract period with four optional one-year extensions.
Scope includes bi-weekly payroll processing for approximately 1,150 employees, online data entry, direct deposit, check signing, tax payment and filing services (withholding/depositing), and employee training. Additional requirements cover wage garnishment administration, benefit accrual tracking (vacation/sick), unemployment claims processing, and compliance with PFRS, PERS, and DCRP pension reporting. Proposers must provide a detailed cost proposal, SSAE 16 report, proof of $500,000 insurance coverage, and multiple New Jersey public entity references. Sealed proposals are due by 10:00 am on June 23, 2026, to the City Clerk.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- SSAE 16 report
- Audit Report
- Proof of insurance
- Cost proposal
- Ethics Complaint statement
- Ownership Disclosure
- Non-Collusion Affidavit
- Business Registration
- Investment Activities in Iran form
- Russia/Belarus Certification
REQUIRED ATTACHMENTS
Statement concerning Ethics Complaint, Statement of Ownership Disclosure, Non-Collusion Affidavit, Disclosure of Investment Activities in Iran form, Certification of Non-Involvement in Prohibited Activities in Russia or Belarus form
- Submit to
- Union City Hall, 3715 Palisade Avenue, Union City, New Jersey 07086
- Scope location
- Union City, NJ
- Reported agency
- City of Union City
Questions about this RFP
How do I respond to this RFP from City of Union?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Union City Hall, 3715 Palisade Avenue, Union City, New Jersey 07086. For questions, contact Hilda Rosario.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Union in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Hilda Rosario. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: SSAE 16 report, Audit Report, Proof of insurance, Cost proposal, Ethics Complaint statement, Ownership Disclosure, Non-Collusion Affidavit, Business Registration, Investment Activities in Iran form, Russia/Belarus Certification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Criteria (25%), Management Criteria (25%), Past Experience & Performance (25%), Cost Criteria (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Union?
All active and historical solicitations from City of Union are tracked and searchable. As a city agency, City of Union regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement concerning Ethics Complaint, Statement of Ownership Disclosure, Non-Collusion Affidavit, Disclosure of Investment Activities in Iran form, Certification of Non-Involvement in Prohibited Acti. Review the full document from City of Union for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Union City, NJ. Review the full solicitation for detailed scope requirements.