City of Umatilla Rock the Locks Music Festival Alcohol Beverage Services RFP 2026
City of UmatillaCity · Umatilla, OR- Due
- Apr 13, 2026
- Deadline passed
- Posted
- Mar 13, 2026
- Primary contact
- Esmeralda Perches
- (541) 922-3226 ext 108
The 30-second brief
The City of Umatilla is soliciting proposals from licensed vendors to provide exclusive alcohol beverage services for the 2026 Rock the Locks Music Festival, a multi-day outdoor event scheduled for September 25–27, 2026. The selected vendor will be responsible for all beverage operations, including compliance with Oregon Liquor and Cannabis Commission (OLCC) regulations, menu approval, and utilizing the City's Fastbar cashless POS system (which includes a 3% service charge). Vendors must provide all necessary infrastructure such as tents, bar structures, refrigeration, and lighting. Evaluation criteria include proposed gross sales percentage (55 points), festival experience with minimum 5,000 attendance (20 points), licensing (10 points), equipment certification (10 points), and local business preference (5 points). Proposals are due by April 13, 2026.
Beverage menus and pricing, OLCC license copy, Equipment certification and list, Business registration documentation
Gross Sales Percentage (55), Festival Experience (20), Licensing and Compliance (10), Equipment and Infrastructure (10), Local Business Preference (5)
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Summary
The City of Umatilla is soliciting proposals from licensed vendors to provide exclusive alcohol beverage services for the 2026 Rock the Locks Music Festival, a multi-day outdoor event scheduled for September 25–27, 2026.
The selected vendor will be responsible for all beverage operations, including compliance with Oregon Liquor and Cannabis Commission (OLCC) regulations, menu approval, and utilizing the City's Fastbar cashless POS system (which includes a 3% service charge). Vendors must provide all necessary infrastructure such as tents, bar structures, refrigeration, and lighting. Evaluation criteria include proposed gross sales percentage (55 points), festival experience with minimum 5,000 attendance (20 points), licensing (10 points), equipment certification (10 points), and local business preference (5 points). Proposals are due by April 13, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Beverage menus and pricing
- OLCC license copy
- Equipment certification and list
- Business registration documentation
- Submit to
- 700 6th Street, Umatilla, OR 97882
- Scope location
- Umatilla, OR
Questions about this RFP
How do I respond to this RFP from City of Umatilla?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 700 6th Street, Umatilla, OR 97882. For questions, contact Esmeralda Perches.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Umatilla in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Esmeralda Perches at (541) 922-3226 ext 108. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Beverage menus and pricing, OLCC license copy, Equipment certification and list, Business registration documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Gross Sales Percentage (55), Festival Experience (20), Licensing and Compliance (10), Equipment and Infrastructure (10), Local Business Preference (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Umatilla?
All active and historical solicitations from City of Umatilla are tracked and searchable. As a city agency, City of Umatilla regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Umatilla for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Umatilla, OR. Review the full solicitation for detailed scope requirements.