City of Surrey Planting of Park Natural Areas RFQ 1220-040-2026-057
City of SurreyCity · Surrey, BC- Due
- Jul 6, 2026
- Deadline passed
- Posted
- Jun 11, 2026
- Contract term
- 1 year
- Primary contact
- Sunny Kaila
- (604) 590-7274
The 30-second brief
The City of Surrey is soliciting quotations for the installation of native plants in natural areas being restored or expanded. The scope of work includes planting approximately 5,000 seedlings, 20,000 shrubs, and 8,000 trees annually across various parkland terrains. Contractors are responsible for picking up plants from the Surrey Operations Centre, planting according to City guidelines, and returning empty pots. Work is scheduled in two windows: October to mid-December and January to March. Requirements include specific crew sizes, roadworthy vehicles capable of transporting 150 two-gallon pots, and crew leads with relevant education in biology or ecology and 2 years of experience. Quotations are preferred by July 6, 2026, and must be submitted electronically to [email protected]. The contract term includes potential for three one-year renewal periods.
Completed Schedule B Quotation, Proof of insurance, Workers Compensation Board registration, City of Surrey business license
Experience, reputation, resources, sustainability initiatives, and price
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Summary
The City of Surrey is soliciting quotations for the installation of native plants in natural areas being restored or expanded.
The scope of work includes planting approximately 5,000 seedlings, 20,000 shrubs, and 8,000 trees annually across various parkland terrains. Contractors are responsible for picking up plants from the Surrey Operations Centre, planting according to City guidelines, and returning empty pots. Work is scheduled in two windows: October to mid-December and January to March. Requirements include specific crew sizes, roadworthy vehicles capable of transporting 150 two-gallon pots, and crew leads with relevant education in biology or ecology and 2 years of experience. Quotations are preferred by July 6, 2026, and must be submitted electronically to [email protected]. The contract term includes potential for three one-year renewal periods.
EVALUATION CRITERIA
5- Experience
- Reputation
- Resources
- Sustainability initiatives
- Price
REQUIRED DELIVERABLES
4- Completed Schedule B Quotation
- Proof of insurance
- Workers Compensation Board registration
- City of Surrey business license
REQUIRED ATTACHMENTS
4- Schedule A - Specifications of Goods and Scope of Services
- Schedule B - Quotation
- Schedule C - Prime Contractor Designation
- Schedule D - Contractor Health & Safety Expectations
REQUIRED STAFFING
3- Submit to
- [email protected]
- Scope location
- Surrey, BC
Questions about this RFQ
How do I respond to this RFQ from City of Surrey?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Sunny Kaila.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Surrey in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sunny Kaila at (604) 590-7274. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Truck & employee, Additional Labourer, Additional Equipment. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed Schedule B Quotation, Proof of insurance, Workers Compensation Board registration, City of Surrey business license. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, reputation, resources, sustainability initiatives, and price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Surrey?
All active and historical solicitations from City of Surrey are tracked and searchable. As a city agency, City of Surrey regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule A - Specifications of Goods and Scope of Services, Schedule B - Quotation, Schedule C - Prime Contractor Designation, Schedule D - Contractor Health & Safety Expectations. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Surrey for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Surrey, BC. Review the full solicitation for detailed scope requirements.