City of Surrey - Mulching Newly Planted Areas - Request for Quotations 1220-040-2026-086, 2026
City of SurreyCity · Surrey, BC- Due
- Nov 19, 2026
- 8 days left
- Posted
- Oct 29, 2026
- Contract term
- 1 year
- Primary contact
- Sunny Kaila
- (604) 590-7274
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Summary
The City of Surrey invites quotations for the supply of goods and services for mulching newly planted natural areas under RFQ 1220-040-2026-086.
The work involves the manual application of organic mulch and wood chip material around plants using wheelbarrows and plastic garbage cans, utilizing two dump trucks with a minimum 4 cubic meter capacity and two-person crews. The contract term runs from January 1, 2027, to December 31, 2027, with the potential for three one-year renewal periods. The majority of mulching work will take place from January to March and October to December. Submissions are due by November 19, 2026, and must be submitted electronically as a single PDF via email to [email protected].
REQUIRED ATTACHMENTS
6- Schedule B - Form of Quotation
- Schedule C - Prime Contractor Designation
- Schedule D - Contractor Health and Safety Expectations
- Certificate of Insurance
- City of Surrey or Intermunicipal Business License
- WCB coverage in good standing
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Surrey, BC
Questions about this RFQ
How do I respond to this RFQ from City of Surrey?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Sunny Kaila.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Surrey in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sunny Kaila at (604) 590-7274. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Surrey?
All active and historical solicitations from City of Surrey are tracked and searchable. As a city agency, City of Surrey regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule B - Form of Quotation, Schedule C - Prime Contractor Designation, Schedule D - Contractor Health and Safety Expectations, Certificate of Insurance, City of Surrey or Intermunicipal Business L. Review the full document from City of Surrey for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Surrey, BC. Review the full solicitation for detailed scope requirements.