City of Stillwater Used Front-Load Refuse Collection Vehicle IFB 19-2026
City of StillwaterCity · Stillwater, OK- Due
- Aug 26, 2026
- Deadline passed
- Posted
- Aug 8, 2026
- Primary contact
- John McClenny
The 30-second brief
The Stillwater Utilities Authority (SUA) is soliciting bids for one used cab-over-engine front-load refuse collection vehicle under solicitation 19-2026. The vehicle must be suitable for commercial front-load solid waste / refuse collection service. The procurement includes delivery, title, keys, manuals, and maintenance documentation. Evaluation criteria include compliance with specifications, price, mechanical condition, maintenance history, vehicle history reports, age, mileage, engine hours, and cosmetic condition. The SUA reserves the right to perform inspections, including road tests and demonstrations of packer and container lifting operations. Bids are due by August 26, 2026, and a notice of interest is requested by August 19, 2026.
Used cab-over-engine front load refuse collection vehicle, Title, Keys, Manuals, Maintenance documentation
Compliance with specifications, Price, Mechanical condition, Maintenance history, Vehicle history report and disclosures, Age, Mileage, Engine hours, Cosmetic condition, Delivery, Overall suitability
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Summary
The Stillwater Utilities Authority (SUA) is soliciting bids for one used cab-over-engine front-load refuse collection vehicle under solicitation 19-2026.
The vehicle must be suitable for commercial front-load solid waste / refuse collection service. The procurement includes delivery, title, keys, manuals, and maintenance documentation. Evaluation criteria include compliance with specifications, price, mechanical condition, maintenance history, vehicle history reports, age, mileage, engine hours, and cosmetic condition. The SUA reserves the right to perform inspections, including road tests and demonstrations of packer and container lifting operations. Bids are due by August 26, 2026, and a notice of interest is requested by August 19, 2026.
EVALUATION CRITERIA
11- Compliance with specifications
- Price
- Mechanical condition
- Maintenance history
- Vehicle history report and disclosures
- Age
- Mileage
- Engine hours
- Cosmetic condition
- Delivery
- Overall suitability
REQUIRED DELIVERABLES
5- Used cab-over-engine front load refuse collection vehicle
- Title
- Keys
- Manuals
- Maintenance documentation
- Submit to
- 723 S. Lewis Street, Stillwater, OK 74074 USA | [email protected]
- Scope location
- Stillwater, OK
Questions about this IFB
How do I respond to this IFB from City of Stillwater?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 723 S. Lewis Street, Stillwater, OK 74074 USA | [email protected]. For questions, contact John McClenny.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Stillwater in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John McClenny. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Used cab-over-engine front load refuse collection vehicle, Title, Keys, Manuals, Maintenance documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with specifications, Price, Mechanical condition, Maintenance history, Vehicle history report and disclosures, Age, Mileage, Engine hours, Cosmetic condition, Delivery, Overall suitability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Stillwater?
All active and historical solicitations from City of Stillwater are tracked and searchable. As a city agency, City of Stillwater regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Stillwater for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stillwater, OK. Review the full solicitation for detailed scope requirements.