City of St. Joseph HVAC Asset Inventory Request for Proposal - RFP2027-08 Addendum 1 (2026)
City of St. JosephCity · St. Joseph, MO- Due
- Aug 24, 2026
- Deadline passed
- Posted
- Jul 30, 2026
- Contract term
- 1 year
- Primary contact
- Summer Purdy
The 30-second brief
The City of St. Joseph, Missouri is seeking proposals from licensed, qualified mechanical contractors to conduct an HVAC asset inventory across all municipal facilities. The scope of work includes on-site walkthroughs, physical asset location, unit counting by facility size (Small, Medium, and Large), recording nameplate data, model and serial numbers, capacity, age, and condition assessment to calculate Remaining Useful Life (RUL) and Current Replacement Value (CRV). Named assets include Animal Control, Aviation Terminal, Bode Ice Arena, City Hall, Fire Headquarters, and various fire stations and public works buildings in St. Joseph, Missouri. The submission deadline is August 24, 2026, with a mandatory pre-bid meeting on August 6, 2026, and a question deadline of August 17, 2026. Required submissions include firm qualifications, project methodology, project team resumes, references, and a W-9 form. Proposals will be evaluated based on understanding of project scope, firm experience, methodology, and cost.
Phase I: Small Facilities: Flat fee per building; Phase I: Medium Facilities: Flat fee per building; Phase I: Large Facilities: Flat fee per building; Phase II: Per Unit Assessment Rate: Flat Rate Per HVAC Unit identified in Phase I; Phase II: Specialized Equipment T&M Rate (Per Hour)
Understanding of Project Scope, Firm Experience & Qualifications, Methodology & Timeline, Cost
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Summary
The City of St.
Joseph, Missouri is seeking proposals from licensed, qualified mechanical contractors to conduct an HVAC asset inventory across all municipal facilities. The scope of work includes on-site walkthroughs, physical asset location, unit counting by facility size (Small, Medium, and Large), recording nameplate data, model and serial numbers, capacity, age, and condition assessment to calculate Remaining Useful Life (RUL) and Current Replacement Value (CRV). Named assets include Animal Control, Aviation Terminal, Bode Ice Arena, City Hall, Fire Headquarters, and various fire stations and public works buildings in St. Joseph, Missouri. The submission deadline is August 24, 2026, with a mandatory pre-bid meeting on August 6, 2026, and a question deadline of August 17, 2026. Required submissions include firm qualifications, project methodology, project team resumes, references, and a W-9 form. Proposals will be evaluated based on understanding of project scope, firm experience, methodology, and cost.
EVALUATION CRITERIA
4- Understanding of Project Scope
- Firm Experience & Qualifications
- Methodology & Timeline
- Cost
REQUIRED DELIVERABLES
5- Phase I: Small Facilities: Flat fee per building
- Phase I: Medium Facilities: Flat fee per building
- Phase I: Large Facilities: Flat fee per building
- Phase II: Per Unit Assessment Rate: Flat Rate Per HVAC Unit identified in Phase I
- Phase II: Specialized Equipment T&M Rate (Per Hour)
REQUIRED ATTACHMENTS
11- Response Submission
- References
- W-9
- RFP
- RFP Terms and Conditions
- Federal Clauses
- Sample Contract
- Addendum #1 Acknowledgement
- Conflict of Interest Questionnaire
- Anti-Collusion Statement
- Debarment or Suspension Certification
- Submit to
- https://stjosephmo.ionwave.net/
- Duration
- 36 months
- Scope location
- St. Joseph, MO
Questions about this RFP
How do I respond to this RFP from City of St. Joseph?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://stjosephmo.ionwave.net/. For questions, contact Summer Purdy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of St. Joseph in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Summer Purdy. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Phase I: Small Facilities: Flat fee per building; Phase I: Medium Facilities: Flat fee per building; Phase I: Large Facilities: Flat fee per building; Phase II: Per Unit Assessment Rate: Flat Rate Per HVAC Unit identified in Phase I; Phase II: Specialized Equipment T&M Rate (Per Hour). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of Project Scope, Firm Experience & Qualifications, Methodology & Timeline, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of St. Joseph?
All active and historical solicitations from City of St. Joseph are tracked and searchable. As a city agency, City of St. Joseph regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Response Submission, References, W-9, RFP, RFP Terms and Conditions, Federal Clauses, Sample Contract, Addendum #1 Acknowledgement, Conflict of Interest Questionnaire, Anti-Collusion Statement, Debarm. Review the full document from City of St. Joseph for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Joseph, MO. Review the full solicitation for detailed scope requirements.