City of St. Joseph 3 year HVAC/Mechanical Maintenance Service Agreement RFP 2026
City of St. JosephCity · St. Joseph, MI- Due
- May 19, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Austin Hutchins
- (269) 930-4408
The 30-second brief
The City of St. Joseph is soliciting proposals for a three-year HVAC and mechanical maintenance service agreement covering various city facilities from July 2026 to June 2029. Sealed bids are due by May 19, 2026.
Checklist or report, Itemized equipment/parts list for repairs
Pricing, experience of the firm, qualifications, experience and ability of assigned staff, completeness of service, timeliness of service
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Summary
The City of St. Joseph is soliciting proposals for a three-year HVAC and mechanical maintenance service agreement covering various city facilities from July 2026 to June 2029. Sealed bids are due by May 19, 2026.
EVALUATION CRITERIA
6- Pricing
- Experience of the firm
- Qualifications
- Experience and ability of assigned staff
- Completeness of service
- Timeliness of service
REQUIRED DELIVERABLES
Checklist or report, Itemized equipment/parts list for repairs
REQUIRED ATTACHMENTS
exhibit 1
REQUIRED STAFFING
licensed professional personnel
- Submit to
- St. Joseph City Clerk’s Office, 700 Broad Street, St. Joseph, MI 49085
- Scope location
- St. Joseph, MI
Questions about this RFP
How do I respond to this RFP from City of St. Joseph?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: St. Joseph City Clerk’s Office, 700 Broad Street, St. Joseph, MI 49085. For questions, contact Austin Hutchins.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of St. Joseph in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Austin Hutchins at (269) 930-4408. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: licensed professional personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Checklist or report, Itemized equipment/parts list for repairs. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing, experience of the firm, qualifications, experience and ability of assigned staff, completeness of service, timeliness of service" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of St. Joseph?
All active and historical solicitations from City of St. Joseph are tracked and searchable. As a city agency, City of St. Joseph regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: exhibit 1. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of St. Joseph for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Joseph, MI. Review the full solicitation for detailed scope requirements.