City of St. Joseph City Hall Air Handler Unit Replacement RFP 2026
City of St. JosephCity · St. Joseph, MI- Due
- Aug 4, 2026
- Deadline passed
- Posted
- Jul 14, 2026
- Primary contact
- Austin Hutchins
- (269) 930-4408
The 30-second brief
The City of St. Joseph is seeking proposals from HVAC contractors to replace air handler units at City Hall. The project includes a primary bid for one unit and a bid alternate for two units, with a completion deadline of December 1, 2026. Proposals are due August 4, 2026.
Proposal Form, Detailed breakdown of costs, Minimum of three references, Proposed work plan and timeline
Favorable pricing, experience of the firm, qualifications, experience and ability of assigned staff, completeness of the level of service proposed, timeliness of service proposed
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Summary
The City of St. Joseph is seeking proposals from HVAC contractors to replace air handler units at City Hall. The project includes a primary bid for one unit and a bid alternate for two units, with a completion deadline of December 1, 2026. Proposals are due August 4, 2026.
EVALUATION CRITERIA
6- Favorable pricing
- Experience of the firm
- Qualifications
- Experience and ability of assigned staff
- Completeness of the level of service proposed
- Timeliness of service proposed
REQUIRED DELIVERABLES
4- Proposal Form
- Detailed breakdown of costs
- Minimum of three references
- Proposed work plan and timeline
REQUIRED ATTACHMENTS
Proposal Form
- Submit to
- St. Joseph City Clerk’s Office, 700 Broad Street, St. Joseph, Michigan 49085
- Scope location
- St. Joseph, MI
Questions about this RFP
How do I respond to this RFP from City of St. Joseph?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: St. Joseph City Clerk’s Office, 700 Broad Street, St. Joseph, Michigan 49085. For questions, contact Austin Hutchins.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of St. Joseph in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Austin Hutchins at (269) 930-4408. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Form, Detailed breakdown of costs, Minimum of three references, Proposed work plan and timeline. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Favorable pricing, experience of the firm, qualifications, experience and ability of assigned staff, completeness of the level of service proposed, timeliness of service proposed" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of St. Joseph?
All active and historical solicitations from City of St. Joseph are tracked and searchable. As a city agency, City of St. Joseph regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form. Review the full document from City of St. Joseph for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Joseph, MI. Review the full solicitation for detailed scope requirements.