City of South Bend 2026 Asphalt Materials Bid - Project No. 126-016
City of South BendCity · South Bend, IN- Due
- Apr 14, 2026
- Deadline passed
- Posted
- Apr 14, 2026
- Primary contact
- Dustin P. Hilary
- (574) 288-4811
The 30-second brief
The City of South Bend, Indiana, Board of Public Works & Safety is soliciting bids for the 2026 Asphalt Materials project (Project No. 126-016). The scope of work involves the supply of various asphalt materials including 10,000 tons of HMA Surface Type B (9.5mm, PG 58S-28), 17,500 tons of HMA Surface Type B (9.5mm, PG 58H-28), 22,500 tons of HMA Binder 11, 3,000 tons of HMA Base 5D, 250 tons of CMA Patch AE-300P, and 500 tons of High Performance Cold Mix. Bidders must comply with non-collusion, non-debarment, and E-Verify requirements, and certify the use of United States steel products. Bids were due by April 14, 2026, at 9:00 a.m. local time.
Contractor's Bid for Public Work Form 96, Non-Collusion and Non-Debarment Affidavit, E-Verify Program documentation, Financial Statement
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Summary
The City of South Bend, Indiana, Board of Public Works & Safety is soliciting bids for the 2026 Asphalt Materials project (Project No. 126-016).
The scope of work involves the supply of various asphalt materials including 10,000 tons of HMA Surface Type B (9.5mm, PG 58S-28), 17,500 tons of HMA Surface Type B (9.5mm, PG 58H-28), 22,500 tons of HMA Binder 11, 3,000 tons of HMA Base 5D, 250 tons of CMA Patch AE-300P, and 500 tons of High Performance Cold Mix. Bidders must comply with non-collusion, non-debarment, and E-Verify requirements, and certify the use of United States steel products. Bids were due by April 14, 2026, at 9:00 a.m. local time.
REQUIRED DELIVERABLES
4- Contractor's Bid for Public Work Form 96
- Non-Collusion and Non-Debarment Affidavit
- E-Verify Program documentation
- Financial Statement
REQUIRED ATTACHMENTS
5- Experience Questionnaire
- Plan and Equipment Questionnaire
- Contractor's Financial Statement
- Subcontractor List
- Equipment List
- Scope location
- South Bend, IN
Questions about this BID
How do I respond to this Bid from City of South Bend?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Dustin P. Hilary.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of South Bend in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dustin P. Hilary at (574) 288-4811. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Contractor's Bid for Public Work Form 96, Non-Collusion and Non-Debarment Affidavit, E-Verify Program documentation, Financial Statement. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of South Bend?
All active and historical solicitations from City of South Bend are tracked and searchable. As a city agency, City of South Bend regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Experience Questionnaire, Plan and Equipment Questionnaire, Contractor's Financial Statement, Subcontractor List, Equipment List. Review the full document from City of South Bend for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: South Bend, IN. Review the full solicitation for detailed scope requirements.