City of Sisters Design Services for New 2.2 Million Gallon Reservoir RFP 2026
City of SistersCity · Sisters, OR- Due
- Jul 9, 2026
- Deadline passed
- Posted
- Jun 15, 2026
- Contract term
- 1 year
- Primary contact
- Paul Bertagna
- (541) 323-5212
The 30-second brief
The City of Sisters is soliciting proposals for engineering design services for a new 2.2 million gallon potable water reservoir at 67995 Peterson Burn Rd. Proposals are due by 4:00 p.m. on July 9, 2026.
Project Management Plan, Monthly Progress Reports, Meeting Agendas and Minutes, Existing Conditions Technical Memorandum, Site Investigation Summary Memorandum, Design Feasibility Memorandum, Hydraulic Analysis Report, Permit Matrix, Regulatory Coordination Documentation, Design Drawings, Technical Specifications, Construction Contract Documents, Opinion of Probable Construction Cost, Addenda, Bid Evaluation, Notice of Intent to Award, Contract execution, Notice to Proceed, Record Drawings, Final Project Report
Experience and qualifications of firm and individuals (20 points), Understanding of the project and scope of work (20 points), References from similar projects (10 points)
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Summary
The City of Sisters is soliciting proposals for engineering design services for a new 2.2 million gallon potable water reservoir at 67995 Peterson Burn Rd. Proposals are due by 4:00 p.m. on July 9, 2026.
EVALUATION CRITERIA
Experience and qualifications of firm and individuals (20 points), Understanding of the project and scope of work (20 points), References from similar projects (10 points)
REQUIRED DELIVERABLES
20- Project Management Plan
- Monthly Progress Reports
- Meeting Agendas and Minutes
- Existing Conditions Technical Memorandum
- Site Investigation Summary Memorandum
- Design Feasibility Memorandum
- Hydraulic Analysis Report
- Permit Matrix
- Regulatory Coordination Documentation
- Design Drawings
- Technical Specifications
- Construction Contract Documents
- Opinion of Probable Construction Cost
- Addenda
- Bid Evaluation
- Notice of Intent to Award
- Contract execution
- Notice to Proceed
- Record Drawings
- Final Project Report
REQUIRED ATTACHMENTS
6- Letter of Transmittal
- Executive Summary
- Experience Technical and Other Qualifications
- Response to Scope of Work
- References
- Exhibit A
REQUIRED STAFFING
3- Submit to
- 520 E. Cascade Ave, Sisters, OR 97759
- Duration
- 6 months
- Scope location
- Sisters, OR
Questions about this RFP
How do I respond to this RFP from City of Sisters?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 520 E. Cascade Ave, Sisters, OR 97759. For questions, contact Paul Bertagna.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sisters in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Paul Bertagna at (541) 323-5212. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: principals, key personnel, subcontractors. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management Plan, Monthly Progress Reports, Meeting Agendas and Minutes, Existing Conditions Technical Memorandum, Site Investigation Summary Memorandum, Design Feasibility Memorandum, Hydraulic Analysis Report, Permit Matrix, Regulatory Coordination Documentation, Design Drawings, Technical. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications of firm and individuals (20 points), Understanding of the project and scope of work (20 points), References from similar projects (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sisters?
All active and historical solicitations from City of Sisters are tracked and searchable. As a city agency, City of Sisters regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal, Executive Summary, Experience Technical and Other Qualifications, Response to Scope of Work, References, Exhibit A. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Sisters for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sisters, OR. Review the full solicitation for detailed scope requirements.