City of Shrewsbury Municipal Financial Software RFP 2026
City of ShrewsburyCity · Shrewsbury, MO- Due
- Apr 10, 2026
- Deadline passed
- Posted
- Feb 6, 2026
- Primary contact
- Amanda Guntrum
- (314) 647-5795
The 30-second brief
The City of Shrewsbury is seeking proposals for a new Municipal Financial Software System to enhance efficiency, improve processes, and ensure fiscal transparency. The system should include modules for budgeting, payroll, accounts payable, accounts receivable, cash receipting, general ledger, fixed assets, and reporting, with capabilities for GASB-compliant financial reports and customizable reports. The city also requires implementation assistance, data migration, training, and ongoing support.
Completed Requirements Matrix, Title Page, Executive Summary, Company Profile, Cost Estimates, Implementation Process and Timeline, Additional Questions responses, Sample Contract
Quality and usability of the software, Implementation plan and timeline, Ongoing support, Qualifications and experience of the vendor, Cost of implementation and of ongoing licensing, maintenance, and support
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Summary
The City of Shrewsbury is seeking proposals for a new Municipal Financial Software System to enhance efficiency, improve processes, and ensure fiscal transparency.
The system should include modules for budgeting, payroll, accounts payable, accounts receivable, cash receipting, general ledger, fixed assets, and reporting, with capabilities for GASB-compliant financial reports and customizable reports. The city also requires implementation assistance, data migration, training, and ongoing support.
EVALUATION CRITERIA
7- Quality and usability of the software
- Implementation plan and timeline
- Ongoing support
- Qualifications and experience of the vendor
- Cost of implementation and of ongoing licensing
- Maintenance
- Support
REQUIRED DELIVERABLES
8- Completed Requirements Matrix
- Title Page
- Executive Summary
- Company Profile
- Cost Estimates
- Implementation Process and Timeline
- Additional Questions responses
- Sample Contract
REQUIRED ATTACHMENTS
Requirements Matrix, Sample Contract
- Scope location
- Shrewsbury, Missouri
Questions about this RFP
How do I respond to this RFP from City of Shrewsbury?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Amanda Guntrum.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Shrewsbury in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amanda Guntrum at (314) 647-5795. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed Requirements Matrix, Title Page, Executive Summary, Company Profile, Cost Estimates, Implementation Process and Timeline, Additional Questions responses, Sample Contract. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and usability of the software, Implementation plan and timeline, Ongoing support, Qualifications and experience of the vendor, Cost of implementation and of ongoing licensing, maintenance, and..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Shrewsbury?
All active and historical solicitations from City of Shrewsbury are tracked and searchable. As a city agency, City of Shrewsbury regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Requirements Matrix, Sample Contract. Review the full document from City of Shrewsbury for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shrewsbury, Missouri. Review the full solicitation for detailed scope requirements.