City of Seattle On-Call Elevator Assessment, Modernization or Replacement and Construction Administration Services RFQ FAS 2026-039
City of SeattleCity · Seattle, WA- Due
- Nov 19, 2026
- 12 days left
- Posted
- Oct 29, 2026
- Contract term
- 5 years
- Primary contact
- Nigel Horton
- (206) 867-0531
The 30-second brief
The City of Seattle Finance and Administrative Services Capital Development division seeks qualified professional firms for on-call elevator assessment, modernization, replacement, and construction administration services across approximately 120 buildings. The work includes architectural, structural, elevator, and MEP disciplines to produce feasibility assessment reports, review existing conditions, evaluate vertical conveyance systems, perform code compliance evaluations, and provide cost analysis and phasing plans. Qualifications (RFQ FAS 2026-039) are due by November 19, 2026, at 2:00 pm. A non-mandatory pre-submittal conference is scheduled for November 5, 2026, and questions are due by November 12, 2026. The contract term is valid through 2031, establishing two on-call service contracts.
Feasibility assessment report, Elevator modernization scopes of work, Design of new elevator installations, Architectural analysis, Elevator and vertical conveyance analysis, HVAC systems analysis, Plumbing system analysis, Electrical power systems analysis, Fire alarm systems analysis, Structural systems analysis, Sound or noise analysis, Accessibility analysis, Cost analysis, Phasing and plan development
Consultant Team Qualifications (35%), Demonstration of Quality and Relevant Work (35%), Professional Practice Approach (10%), WMBE Inclusion Plan (20%)
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Summary
The City of Seattle Finance and Administrative Services Capital Development division seeks qualified professional firms for on-call elevator assessment, modernization, replacement, and construction administration services across approximately 120 buildings.
The work includes architectural, structural, elevator, and MEP disciplines to produce feasibility assessment reports, review existing conditions, evaluate vertical conveyance systems, perform code compliance evaluations, and provide cost analysis and phasing plans. Qualifications (RFQ FAS 2026-039) are due by November 19, 2026, at 2:00 pm. A non-mandatory pre-submittal conference is scheduled for November 5, 2026, and questions are due by November 12, 2026. The contract term is valid through 2031, establishing two on-call service contracts.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
14- Feasibility assessment report
- Elevator modernization scopes of work
- Design of new elevator installations
- Architectural analysis
- Elevator and vertical conveyance analysis
- HVAC systems analysis
- Plumbing system analysis
- Electrical power systems analysis
- Fire alarm systems analysis
- Structural systems analysis
- Sound or noise analysis
- Accessibility analysis
- Cost analysis
- Phasing and plan development
REQUIRED ATTACHMENTS
8- Letter of Interest
- Statement of Qualifications
- Minimum Qualifications
- Consultant Questionnaire
- Consultant Inclusion Plan
- Proof of Secretary of State registration
- Proof of insurance
- Form W-9
- Submit to
- https://procurement.opengov.com/portal/seattle/projects/284217
- Scope location
- Seattle, WA
Questions about this RFQ
How do I respond to this RFQ from City of Seattle?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/seattle/projects/284217. For questions, contact Nigel Horton.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Seattle in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nigel Horton at (206) 867-0531. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Feasibility assessment report, Elevator modernization scopes of work, Design of new elevator installations, Architectural analysis, Elevator and vertical conveyance analysis, HVAC systems analysis, Plumbing system analysis, Electrical power systems analysis, Fire alarm systems analysis, Structural s. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Consultant Team Qualifications (35%), Demonstration of Quality and Relevant Work (35%), Professional Practice Approach (10%), WMBE Inclusion Plan (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Seattle?
All active and historical solicitations from City of Seattle are tracked and searchable. As a city agency, City of Seattle regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Interest, Statement of Qualifications, Minimum Qualifications, Consultant Questionnaire, Consultant Inclusion Plan, Proof of Secretary of State registration, Proof of insurance, Form W-9. Review the full document from City of Seattle for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Seattle, WA. Review the full solicitation for detailed scope requirements.