City of Seattle - Childcare Workforce Payment Administrator Request for Proposals, 2026
City of SeattleCity · Seattle, WA- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Sep 23, 2026
- Contract term
- 3 years
The 30-second brief
The City of Seattle Department of Education and Early Learning (DEEL) is seeking a partner organization to serve as the Childcare Workforce Payment Administrator under the Every Child Ready - Families, Education, Preschool, and Promise (FEPP) Levy. The selected administrator will conduct outreach, administer applications, verify eligibility, and manage the distribution of annual payments of $500 to approximately 5,000 childcare workers across licensed Seattle childcare provider employers. The total available funding is $477,000 over 3 years, with a target budget of $150,000 for year 1 and a contract length from February 2027 through December 2029. The application deadline is October 21, 2026, and submissions must be made through Submittable.
Working with childcare providers (30 points), Financial Management (30 points), Compliance and Data Management (30 points), Cost (10 points)
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Summary
The City of Seattle Department of Education and Early Learning (DEEL) is seeking a partner organization to serve as the Childcare Workforce Payment Administrator under the Every Child Ready - Families, Education, Preschool, and Promise (FEPP) Levy.
The selected administrator will conduct outreach, administer applications, verify eligibility, and manage the distribution of annual payments of $500 to approximately 5,000 childcare workers across licensed Seattle childcare provider employers. The total available funding is $477,000 over 3 years, with a target budget of $150,000 for year 1 and a contract length from February 2027 through December 2029. The application deadline is October 21, 2026, and submissions must be made through Submittable.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Business license numbers, Recently signed W-9 form, An ACORD certificate of insurance and Additional Insured Endorsement or Blanket Policy Wording showing the City of Seattle as an additional insured
- Submit to
- https://seattle.submittable.com
- Duration
- 35 months
- Scope location
- Seattle, WA
Questions about this RFP
How do I respond to this RFP from City of Seattle?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://seattle.submittable.com.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Seattle in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Working with childcare providers (30 points), Financial Management (30 points), Compliance and Data Management (30 points), Cost (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Seattle?
All active and historical solicitations from City of Seattle are tracked and searchable. As a city agency, City of Seattle regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Business license numbers, Recently signed W-9 form, An ACORD certificate of insurance and Additional Insured Endorsement or Blanket Policy Wording showing the City of Seattle as an additional insured. Review the full document from City of Seattle for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Seattle, WA. Review the full solicitation for detailed scope requirements.