City of Santa Fe On-Call HVAC Installation and Maintenance ITB FY26-COCITB-084
City of Santa FeCity · Santa Fe, NM- Due
- Jun 2, 2026
- Deadline passed
- Posted
- May 12, 2026
- Contract term
- 10 years
- Primary contact
- Paul 'Fred' Heerbrandt
- (505) 955-4623
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Summary
The City of Santa Fe is issuing an Invitation to Bid (ITB) for on-call HVAC installation and maintenance services under project ID FY26-COCITB-084.
This solicitation is intended to result in a multiple award agreement. The contract term is flexible, ranging from one (1) to ten (10) years based on city needs, with options for annual renewals not to exceed a total of ten years in accordance with NMSA 1978. Scope includes mechanical work related to heating, ventilation, and air conditioning systems across city facilities. Bids must be submitted by June 2, 2026, to 200 Lincoln Ave, Santa Fe, NM. Primary contact is Paul 'Fred' Heerbrandt at (505) 955-4623.
- Submit to
- 200 Lincoln Ave, Santa Fe, NM, 87501
- Scope location
- Santa Fe, NM
Questions about this ITB
How do I respond to this ITB from City of Santa Fe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 2, 2026. Submissions should be delivered to: 200 Lincoln Ave, Santa Fe, NM, 87501. For questions, contact Paul 'Fred' Heerbrandt.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Santa Fe in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Paul 'Fred' Heerbrandt at (505) 955-4623. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Santa Fe?
All active and historical solicitations from City of Santa Fe are tracked and searchable. As a city agency, City of Santa Fe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Santa Fe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Fe, NM. Review the full solicitation for detailed scope requirements.