City of San Rafael Evacuation Route Planning Project - RFP 2026
City of San RafaelCity · San Rafael, CA- Due
- Apr 15, 2026
- Deadline passed
- Posted
- Mar 25, 2026
- Primary contact
- Trisha Howard
The 30-second brief
The City of San Rafael Fire Department is requesting proposals for a multi-evacuation route planning project, focusing on traffic control measures for wildfire evacuation needs across main local arteries including Terra Linda, East San Rafael, Canal District, Marinwood, Lucas Valley, Downtown San Rafael, and Point San Pedro Rd. The consultant will develop customized large-scale vehicle evacuation plans, mapping, intersection traffic control plans, contraflow or volume increase methods toward HWY 101, pedestrian and bicycle evacuation routes, and resource lists. Proposals are due by April 15, 2026, submitted to [email protected].
1. Stakeholder Involvement: The Consultant shall work with the City of San Rafael Public Works, Fire and Police Departments, Caltrans, California Highway Patrol (CHP), Marin County Office of Emergency Management (OEM), Marin Transit and Sonoma-Marin Art Rapid Transit (SMART).; 2. Evacuation Study; 3. Mapping with detailed traffic control plans for intersections; 4. Plans on how to quickly shift evacuation routes on major arteries towards HWY 101, Including options for contraflow or other volume increase methods; 5. Identify challenging areas and opportunities for infrastructure improvements to improve evacuation flow; 6. Pedestrian and bicycle evacuation routes, As applicable; 7. Include multiple scenarios, Including peak population work hours and peak hours when residents are home; 8. A comprehensive list of resources needed to implement evacuation routes plans, Ie. transportation operational strategies.
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Summary
The City of San Rafael Fire Department is requesting proposals for a multi-evacuation route planning project, focusing on traffic control measures for wildfire evacuation needs across main local arteries including Terra Linda, East San Rafael, Canal District, Marinwood, Lucas Valley, Downtown San Rafael, and Point San Pedro Rd.
The consultant will develop customized large-scale vehicle evacuation plans, mapping, intersection traffic control plans, contraflow or volume increase methods toward HWY 101, pedestrian and bicycle evacuation routes, and resource lists. Proposals are due by April 15, 2026, submitted to [email protected].
REQUIRED DELIVERABLES
1. Stakeholder Involvement: The Consultant shall work with the City of San Rafael Public Works, Fire and Police Departments, Caltrans, California Highway Patrol (CHP), Marin County Office of Emergency Management (OEM), Marin Transit and Sonoma-Marin Art Rapid Transit (SMART).; 2. Evacuation Study; 3. Mapping with detailed traffic control plans for intersections; 4. Plans on how to quickly shift evacuation routes on major arteries towards HWY 101, Including options for contraflow or other volume increase methods; 5. Identify challenging areas and opportunities for infrastructure improvements to improve evacuation flow; 6. Pedestrian and bicycle evacuation routes, As applicable; 7. Include multiple scenarios, Including peak population work hours and peak hours when residents are home; 8. A comprehensive list of resources needed to implement evacuation routes plans, Ie. transportation operational strategies.
- Submit to
- [email protected]
- Scope location
- San Rafael, CA
Questions about this RFP
How do I respond to this RFP from City of San Rafael?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Trisha Howard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Rafael in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Trisha Howard. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1. Stakeholder Involvement: The Consultant shall work with the City of San Rafael Public Works, Fire and Police Departments, Caltrans, California Highway Patrol (CHP), Marin County Office of Emergency Management (OEM), Marin Transit and Sonoma-Marin Art Rapid Transit (SMART).; 2. Evacuation Study; 3. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of San Rafael?
All active and historical solicitations from City of San Rafael are tracked and searchable. As a city agency, City of San Rafael regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of San Rafael for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Rafael, CA. Review the full solicitation for detailed scope requirements.