City of San Mateo 2026 Public Library Cafe RFP
City of San MateoCity · San Mateo, CA- Due
- Mar 27, 2026
- Deadline passed
- Posted
- Feb 27, 2026
- Contract term
- 1 year
- Primary contact
- Thomas McMahon
The 30-second brief
The City of San Mateo is soliciting proposals for a private or non-profit vendor to operate a Café located in the San Mateo Public Library. The RFP outlines requirements for the vendor, including experience, operational concept, menu, business terms, and operating standards.
Written proposal content, Completed application form, Concept for operation, Standards for quality, Ideas for promotion/advertising/events.
Site evaluation (quality of products, customer service, presentation, staff), proposal evaluation by Selection Committee, interview with top ranked vendors (financial plan, working capital, proforma income statements, balance sheet, credit references).
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Summary
The City of San Mateo is soliciting proposals for a private or non-profit vendor to operate a Café located in the San Mateo Public Library. The RFP outlines requirements for the vendor, including experience, operational concept, menu, business terms, and operating standards.
EVALUATION CRITERIA
Site evaluation (quality of products, customer service, presentation, staff), proposal evaluation by Selection Committee, interview with top ranked vendors (financial plan, working capital, proforma income statements, balance sheet, credit references).
REQUIRED DELIVERABLES
5- Written proposal content
- Completed application form
- Concept for operation
- Standards for quality
- Ideas for promotion/advertising/events
REQUIRED ATTACHMENTS
Exhibit "B": Application Form
- Submit to
- San Mateo Public Library (Main Library), 55 W. Third Avenue, San Mateo, CA 94403
- Duration
- 12 months
- Scope location
- San Mateo, CA
Questions about this RFP
How do I respond to this RFP from City of San Mateo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: San Mateo Public Library (Main Library), 55 W. Third Avenue, San Mateo, CA 94403. For questions, contact Thomas McMahon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Mateo in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Thomas McMahon. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Written proposal content, Completed application form, Concept for operation, Standards for quality, Ideas for promotion/advertising/events.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Site evaluation (quality of products, customer service, presentation, staff), proposal evaluation by Selection Committee, interview with top ranked vendors (financial plan, working capital, proforma i..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Mateo?
All active and historical solicitations from City of San Mateo are tracked and searchable. As a city agency, City of San Mateo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit "B": Application Form. Review the full document from City of San Mateo for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Mateo, CA. Review the full solicitation for detailed scope requirements.