City of San Bruno Community Services Apparel and Promotional Items RFP CS27-002, 2026
City of San BrunoCity · San Bruno, CA- Due
- Dec 10, 2026
- 25 days left
- Posted
- Nov 13, 2026
- Contract term
- 2.4 years
- Primary contact
- Audrey Afe-Tuufuli
The 30-second brief
The City of San Bruno Community Services Department requests proposals to supply, decorate, and deliver apparel and logo promotional items for staff, program participants, volunteers, and community events across its Library, Parks, Recreation and Aquatics, and Senior Services divisions. Services include garment and promotional item supply, art preparation, screen printing, embroidery, heat transfer, packaging, and delivery to the Recreation and Aquatic Center. Solicitation ID CS27-002, submission deadline December 10, 2026, 2:00 PM PST. A non-mandatory pre-proposal Zoom conference is scheduled for November 20, 2026, and questions are due by December 2, 2026. The initial contract term is from February 1, 2027, through June 30, 2029, with two optional one-year extensions.
Proposers shall: (1) have a minimum of three (3) years of experience supplying decorated apparel and promotional items; (2) have completed at least three (3) comparable accounts within the past five (5) years, Preferably with public agencies, School districts, Or recreation programs; (3) hold, Or be able to obtain before contract execution, A City of San Bruno business license; and (4) be able to procure and maintain the insurance required by the City’s General Services Agreement.
Quality of garments and decoration as evidenced by physical samples 25%, Cost (Evaluated Annual Total) 25%, Capacity, turnaround, and on-time delivery record 20%, Relevant experience with public agency or recreation program accounts 15%, Account management, ordering process, and references 15%
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Summary
The City of San Bruno Community Services Department requests proposals to supply, decorate, and deliver apparel and logo promotional items for staff, program participants, volunteers, and community events across its Library, Parks, Recreation and Aquatics, and Senior Services divisions.
Services include garment and promotional item supply, art preparation, screen printing, embroidery, heat transfer, packaging, and delivery to the Recreation and Aquatic Center. Solicitation ID CS27-002, submission deadline December 10, 2026, 2:00 PM PST. A non-mandatory pre-proposal Zoom conference is scheduled for November 20, 2026, and questions are due by December 2, 2026. The initial contract term is from February 1, 2027, through June 30, 2029, with two optional one-year extensions.
EVALUATION CRITERIA
Quality of garments and decoration as evidenced by physical samples 25%, Cost (Evaluated Annual Total) 25%, Capacity, turnaround, and on-time delivery record 20%, Relevant experience with public agency or recreation program accounts 15%, Account management, ordering process, and references 15%
REQUIRED DELIVERABLES
Proposers shall: (1) have a minimum of three (3) years of experience supplying decorated apparel and promotional items; (2) have completed at least three (3) comparable accounts within the past five (5) years, Preferably with public agencies, School districts, Or recreation programs; (3) hold, Or be able to obtain before contract execution, A City of San Bruno business license; and (4) be able to procure and maintain the insurance required by the City’s General Services Agreement.
REQUIRED ATTACHMENTS
10- Cover Letter
- Statement of Qualifications (Attachment B)
- Approach and Methodology
- Account Contact
- Physical Samples (3)
- Reference Form (Attachment C)
- Addenda Acknowledgement Form (Attachment D)
- Non-Collusion Declaration (Attachment E)
- Cost Proposal Form (Attachment A) in separate email
- Certificates of insurance and endorsements
- Submit to
- Email proposal (single PDF, max 25 MB) to [email protected]. Cost Proposal in a separate email.
- Duration
- 29 months
- Scope location
- San Bruno, CA
Questions about this RFP
How do I respond to this RFP from City of San Bruno?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email proposal (single PDF, max 25 MB) to [email protected]. Cost Proposal in a separate email.. For questions, contact Audrey Afe-Tuufuli.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Bruno in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Audrey Afe-Tuufuli. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposers shall: (1) have a minimum of three (3) years of experience supplying decorated apparel and promotional items; (2) have completed at least three (3) comparable accounts within the past five (5) years, Preferably with public agencies, School districts, Or recreation programs; (3) hold, Or be. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of garments and decoration as evidenced by physical samples 25%, Cost (Evaluated Annual Total) 25%, Capacity, turnaround, and on-time delivery record 20%, Relevant experience with public agenc..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Bruno?
All active and historical solicitations from City of San Bruno are tracked and searchable. As a city agency, City of San Bruno regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2.4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Statement of Qualifications (Attachment B), Approach and Methodology, Account Contact, Physical Samples (3), Reference Form (Attachment C), Addenda Acknowledgement Form (Attachment D), N. Review the full document from City of San Bruno for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Bruno, CA. Review the full solicitation for detailed scope requirements.
