City of Rutland - Water Treatment Filter Sand Replacement - 2027
City of RutlandCity · Rutland, VT- Due
- Dec 1, 2026
- 28 days left
- Posted
- Oct 1, 2026
- Primary contact
- Sara Magro
- (802) 773-0379
The 30-second brief
The City of Rutland is soliciting bids from contractors for the Water Treatment Filter Sand Replacement project at the City's Water Filtration Plant in Rutland, Vermont. The work consists of removing approximately 12 inches of existing filter sand over an area of 18,000 square feet and installing 12 inches of new sand meeting #0 sand specifications from Holliston Sand Company. Project requirements include a submittal deadline of December 1st, 2026, at 4:00 PM, proposal opening on December 2nd, 2026, and a bid bond or certified check of 5% of the total bid amount. The awarded contractor must complete the work within 30 calendar days during one of two permitted schedule windows: May 1 to June 30, 2027, or August 1 to September 30, 2027.
Remove Old & Install New Sand; Supply and Transport New Sand
Price
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Summary
The City of Rutland is soliciting bids from contractors for the Water Treatment Filter Sand Replacement project at the City's Water Filtration Plant in Rutland, Vermont.
The work consists of removing approximately 12 inches of existing filter sand over an area of 18,000 square feet and installing 12 inches of new sand meeting #0 sand specifications from Holliston Sand Company. Project requirements include a submittal deadline of December 1st, 2026, at 4:00 PM, proposal opening on December 2nd, 2026, and a bid bond or certified check of 5% of the total bid amount. The awarded contractor must complete the work within 30 calendar days during one of two permitted schedule windows: May 1 to June 30, 2027, or August 1 to September 30, 2027.
EVALUATION CRITERIA
Price
REQUIRED DELIVERABLES
Remove Old & Install New Sand; Supply and Transport New Sand
REQUIRED ATTACHMENTS
4- Bid Bond
- Certificate(s) of Insurance
- Performance Bond
- Payment Bond
- Submit to
- City Hall, 52 Washington Street, P.O. Box 969, Rutland, VT 05702
- Scope location
- Rutland, VT
- Projected sq ft
- 18,000 sq ft
Questions about this BID
How do I respond to this Bid from City of Rutland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall, 52 Washington Street, P.O. Box 969, Rutland, VT 05702. For questions, contact Sara Magro.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Rutland in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sara Magro at (802) 773-0379. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Remove Old & Install New Sand; Supply and Transport New Sand. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rutland?
All active and historical solicitations from City of Rutland are tracked and searchable. As a city agency, City of Rutland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, Certificate(s) of Insurance, Performance Bond, Payment Bond. Review the full document from City of Rutland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rutland, VT. The total projected area is 18000 sq ft. Review the full solicitation for detailed scope requirements.