City of Rockford WATERMAIN CAPACITY-FIRE HYDRANT FLOW TESTING AND ASSESSMENT PROGRAM RFP 2026
City of RockfordCity · Rockford, MN- Due
- Jan 16, 2026
- Deadline passed
- Posted
- Dec 19, 2025
- Contract term
- 1 year
- Primary contact
- Vishruti Patel
- (779) 348-7164
The 30-second brief
The City of Rockford is seeking proposals from experienced professional services firms for a comprehensive water main capacity-fire hydrant assessment and flow-testing program. The program aims to assess and evaluate all fire hydrants in the City's water distribution system, including GIS verification and updates, and to make recommendations for further study based on hydraulic performance. The project includes inspecting, troubleshooting, and reporting on hydrant conditions, recording data in a secure, web-based database compatible with the City's GIS system, and identifying hydrants requiring additional work for a work order system.
Fire hydrant assessment report, Web-based GIS database, Work orders, Final report, Excel export of data
Scope of Work, Project Approach and Project Management, Firm Experience, Experience of Key Personnel, Proposal Price
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Summary
The City of Rockford is seeking proposals from experienced professional services firms for a comprehensive water main capacity-fire hydrant assessment and flow-testing program.
The program aims to assess and evaluate all fire hydrants in the City's water distribution system, including GIS verification and updates, and to make recommendations for further study based on hydraulic performance. The project includes inspecting, troubleshooting, and reporting on hydrant conditions, recording data in a secure, web-based database compatible with the City's GIS system, and identifying hydrants requiring additional work for a work order system.
EVALUATION CRITERIA
5- Scope of Work
- Project Approach and Project Management
- Firm Experience
- Experience of Key Personnel
- Proposal Price
REQUIRED DELIVERABLES
5- Fire hydrant assessment report
- Web-based GIS database
- Work orders
- Final report
- Excel export of data
REQUIRED ATTACHMENTS
7- EEO Certifications
- Subcontractor Utilization Form
- Vendor Workforce Data Form
- Subcontractor Workforce Data Form
- Stormwater Management Ordinance Acknowledgement
- Addendum Acknowledgement
- W-9 Form
- Submit to
- City Hall, 425 East State Street, Rockford, Illinois 61104, Attn: Central Services Manager 4th Floor
- Duration
- 48 months
- Scope location
- Rockford
Questions about this RFP
How do I respond to this RFP from City of Rockford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall, 425 East State Street, Rockford, Illinois 61104, Attn: Central Services Manager 4th Floor. For questions, contact Vishruti Patel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Rockford in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vishruti Patel at (779) 348-7164. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fire hydrant assessment report, Web-based GIS database, Work orders, Final report, Excel export of data. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Scope of Work, Project Approach and Project Management, Firm Experience, Experience of Key Personnel, Proposal Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rockford?
All active and historical solicitations from City of Rockford are tracked and searchable. As a city agency, City of Rockford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: EEO Certifications, Subcontractor Utilization Form, Vendor Workforce Data Form, Subcontractor Workforce Data Form, Stormwater Management Ordinance Acknowledgement, Addendum Acknowledgement, W-9 Form. Review the full document from City of Rockford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rockford. Review the full solicitation for detailed scope requirements.