City of Rochester - Public Safety Evaluation & Resource Study - 2026
City of RochesterCity · Rochester, MN- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Primary contact
- Jessica Schuler
- (507) 328-2018
The 30-second brief
The City of Rochester, Minnesota requests proposals from qualified consulting firms to conduct a comprehensive Public Safety Department Evaluation and Resource Allocation Study for the Rochester Police Department, Rochester Fire Department, and Emergency Management division. The study will evaluate current staffing levels, organizational structure, operational effectiveness, facility needs, technology utilization, and future service demands across a 55-square-mile service area with approximately 124,292 residents. The selected consultant will provide actionable recommendations regarding staffing, deployment models, facility planning, service delivery improvements, technology investments, and organizational efficiencies. Proposals are due by October 20, 2026, at 4:30 PM Central Time.
Community engagement and public feedback plan, Draft findings report, Final comprehensive written report, Executive summary for leadership review, Prioritized recommendation matrix, Implementation roadmap with recommended sequencing, Estimated staffing, Fiscal, And resource impacts, Strategic decision points for Leadership Team and City Council, Recommended performance dashboard framework, Leadership Team presentation, Up to two presentations to the City Council
Relevant Experience Performing Similar Public Safety Studies 25%, Project Approach and Methodology 25%, Qualifications of Project Team 15%, Cost Proposal and Overall Value 15%, References and Past Performance 15%, Accessibility Experience and Deliverable Quality 5%
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Summary
The City of Rochester, Minnesota requests proposals from qualified consulting firms to conduct a comprehensive Public Safety Department Evaluation and Resource Allocation Study for the Rochester Police Department, Rochester Fire Department, and Emergency Management division.
The study will evaluate current staffing levels, organizational structure, operational effectiveness, facility needs, technology utilization, and future service demands across a 55-square-mile service area with approximately 124,292 residents. The selected consultant will provide actionable recommendations regarding staffing, deployment models, facility planning, service delivery improvements, technology investments, and organizational efficiencies. Proposals are due by October 20, 2026, at 4:30 PM Central Time.
EVALUATION CRITERIA
6- Relevant Experience Performing Similar Public Safety Studies 25%
- Project Approach and Methodology 25%
- Qualifications of Project Team 15%
- Cost Proposal and Overall Value 15%
- References and Past Performance 15%
- Accessibility Experience and Deliverable Quality 5%
REQUIRED DELIVERABLES
13- Community engagement and public feedback plan
- Draft findings report
- Final comprehensive written report
- Executive summary for leadership review
- Prioritized recommendation matrix
- Implementation roadmap with recommended sequencing
- Estimated staffing
- Fiscal
- Resource impacts
- Strategic decision points for Leadership Team and City Council
- Recommended performance dashboard framework
- Leadership Team presentation
- Up to two presentations to the City Council
REQUIRED ATTACHMENTS
8- Cover Letter
- Executive Summary
- Project Approach & Methodology
- Project Team
- Project Schedule
- Budget and Cost Proposal
- References and Past Projects
- Insurance
- Submit to
- [email protected]
- Scope location
- Rochester, MN
Questions about this RFP
How do I respond to this RFP from City of Rochester?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jessica Schuler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Rochester in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Schuler at (507) 328-2018. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Community engagement and public feedback plan, Draft findings report, Final comprehensive written report, Executive summary for leadership review, Prioritized recommendation matrix, Implementation roadmap with recommended sequencing, Estimated staffing, Fiscal, And resource impacts, Strategic decisi. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience Performing Similar Public Safety Studies 25%, Project Approach and Methodology 25%, Qualifications of Project Team 15%, Cost Proposal and Overall Value 15%, References and Past Per..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rochester?
All active and historical solicitations from City of Rochester are tracked and searchable. As a city agency, City of Rochester regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Executive Summary, Project Approach & Methodology, Project Team, Project Schedule, Budget and Cost Proposal, References and Past Projects, Insurance. Review the full document from City of Rochester for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rochester, MN. Review the full solicitation for detailed scope requirements.