City of Renton Professional Photography & Video Production Services RFP 2026 - Digital Asset Library Refresh
City of RentonCity · Renton, WA- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 4, 2026
The 30-second brief
The City of Renton is seeking proposals from qualified photography and videography firms to develop a refreshed digital asset library that showcases Renton as a premier destination for visitors. The selected consultant will provide planning, production, editing, and delivery services for professional photography and video production, including 2-3 professionally directed photoshoots, B-roll footage, and 2-4 short-form promotional videos (30-90 seconds each) highlighting community festivals, parks, trails, downtown streetscapes, and local businesses. Proposals are due by October 9, 2026, following an RFP issue date of September 4, 2026. Evaluation criteria include consultant's qualifications, proposed scope approach, deliverables, and cost effectiveness.
2–3 professionally directed photography sessions, Professionally edited high-resolution photography library, Curated collection of web-ready images, Comprehensive B-roll video library, 2–4 professionally edited promotional videos, Vertical and horizontal video formats suitable for social media, Full commercial usage rights for the City of Renton, Organized digital file delivery with metadata and usage recommendations
Qualifications, proposed scope approach, deliverables, cost effectiveness
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Summary
The City of Renton is seeking proposals from qualified photography and videography firms to develop a refreshed digital asset library that showcases Renton as a premier destination for visitors.
The selected consultant will provide planning, production, editing, and delivery services for professional photography and video production, including 2-3 professionally directed photoshoots, B-roll footage, and 2-4 short-form promotional videos (30-90 seconds each) highlighting community festivals, parks, trails, downtown streetscapes, and local businesses. Proposals are due by October 9, 2026, following an RFP issue date of September 4, 2026. Evaluation criteria include consultant's qualifications, proposed scope approach, deliverables, and cost effectiveness.
EVALUATION CRITERIA
4- Qualifications
- Proposed scope approach
- Deliverables
- Cost effectiveness
REQUIRED DELIVERABLES
8- 2–3 professionally directed photography sessions
- Professionally edited high-resolution photography library
- Curated collection of web-ready images
- Comprehensive B-roll video library
- 2–4 professionally edited promotional videos
- Vertical and horizontal video formats suitable for social media
- Full commercial usage rights for the City of Renton
- Organized digital file delivery with metadata and usage recommendations
REQUIRED ATTACHMENTS
6- Relevant project experience
- Portfolio of photography and video work
- Proposed creative approach and production methodology
- Project schedule
- Project team and key personnel
- Itemized project budget
- Scope location
- Renton, WA
Questions about this RFP
How do I respond to this RFP from City of Renton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Renton in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: 2–3 professionally directed photography sessions, Professionally edited high-resolution photography library, Curated collection of web-ready images, Comprehensive B-roll video library, 2–4 professionally edited promotional videos, Vertical and horizontal video formats suitable for social media, Full. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, proposed scope approach, deliverables, cost effectiveness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Renton?
All active and historical solicitations from City of Renton are tracked and searchable. As a city agency, City of Renton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Relevant project experience, Portfolio of photography and video work, Proposed creative approach and production methodology, Project schedule, Project team and key personnel, Itemized project budget. Review the full document from City of Renton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Renton, WA. Review the full solicitation for detailed scope requirements.