City of Rancho Palos Verdes Ladera Linda Community Park Audio/Video Upgrades RFB 2026
City of Rancho Palos VerdesCity · Rancho Palos Verdes, CA- Due
- Apr 10, 2026
- Deadline passed
- Posted
- Mar 19, 2026
- Primary contact
- Lukasz Buchwald
The 30-second brief
The City of Rancho Palos Verdes is soliciting bids for a turnkey project to upgrade the existing audio/video (AV) system at the Ladera Linda Community Park multi-purpose room. Essential scope includes implementing a minimum of 4 wireless microphones with echo/feedback suppression and hybrid meeting integration for Zoom or Microsoft Teams. Preferred functionality includes two permanently installed PTZ cameras, local SD card recording, and Bluetooth/USB audio playback. A mandatory on-site pre-bid meeting is scheduled for April 1, 2026, at 8:00 am at 32201 Forrestal Dr. Written questions are due by April 3, 2026. Bids must be submitted electronically in PDF format to the IT Manager by April 10, 2026, at 4:30 pm PST.
One-page cover letter, Staff qualifications, 3 references, Detailed approach to scope, Proposed solutions for essential functionality with pricing
Quality and Approach to the Scope of Work (40%), Cost (40%), Staff qualifications experience and references (20%)
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Summary
The City of Rancho Palos Verdes is soliciting bids for a turnkey project to upgrade the existing audio/video (AV) system at the Ladera Linda Community Park multi-purpose room.
Essential scope includes implementing a minimum of 4 wireless microphones with echo/feedback suppression and hybrid meeting integration for Zoom or Microsoft Teams. Preferred functionality includes two permanently installed PTZ cameras, local SD card recording, and Bluetooth/USB audio playback. A mandatory on-site pre-bid meeting is scheduled for April 1, 2026, at 8:00 am at 32201 Forrestal Dr. Written questions are due by April 3, 2026. Bids must be submitted electronically in PDF format to the IT Manager by April 10, 2026, at 4:30 pm PST.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- One-page cover letter
- Staff qualifications
- 3 references
- Detailed approach to scope
- Proposed solutions for essential functionality with pricing
REQUIRED ATTACHMENTS
3- Pictures of existing AV equipment
- As-built plans
- Current configuration
- Submit to
- [email protected]
- Scope location
- Rancho Palos Verdes, CA
Questions about this BID
How do I respond to this Bid from City of Rancho Palos Verdes?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lukasz Buchwald.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Rancho Palos Verdes in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lukasz Buchwald. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One-page cover letter, Staff qualifications, 3 references, Detailed approach to scope, Proposed solutions for essential functionality with pricing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and Approach to the Scope of Work (40%), Cost (40%), Staff qualifications experience and references (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rancho Palos Verdes?
All active and historical solicitations from City of Rancho Palos Verdes are tracked and searchable. As a city agency, City of Rancho Palos Verdes regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pictures of existing AV equipment, as-built plans, current configuration. Review the full document from City of Rancho Palos Verdes for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rancho Palos Verdes, CA. Review the full solicitation for detailed scope requirements.