City of Quesnel - Beverage Services RFP - 2026
City of QuesnelCity · Quesnel, BC- Due
- Nov 10, 2026
- 13 days left
- Posted
- Sep 25, 2026
- Contract term
- 5 years
- Primary contact
- Donovan Coates
- (250) 992-2111
The 30-second brief
The City of Quesnel is seeking proposals from qualified beverage service providers to enter into a 5-year agreement for the provision of beverage services at the Quesnel & District Arts & Recreation Centre, West Fraser Centre, and Quesnel Arena. The scope includes supplying non-alcoholic beverage products for concession resale, operating fully managed beverage vending machine services with a minimum of three vending machines, and providing associated equipment such as coolers, display refrigerators, dispensers, and promotional materials. Proposals must be submitted via email to [email protected] by November 10, 2026, at 3:00 PM PT. Evaluation criteria include Service Level (25%), Product Selection (10%), Pricing (25%), Vending Commission (25%), and Value-added Services (15%). Requirements include WorkSafeBC registration, proof of insurance, a City of Quesnel business license upon contract signing, and adherence to regional living wage policies.
Service Level 25%, Product Selection 10%, Pricing 25%, Vending Commission 25%, Value-added Services 15%
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Summary
The City of Quesnel is seeking proposals from qualified beverage service providers to enter into a 5-year agreement for the provision of beverage services at the Quesnel & District Arts & Recreation Centre, West Fraser Centre, and Quesnel Arena.
The scope includes supplying non-alcoholic beverage products for concession resale, operating fully managed beverage vending machine services with a minimum of three vending machines, and providing associated equipment such as coolers, display refrigerators, dispensers, and promotional materials. Proposals must be submitted via email to [email protected] by November 10, 2026, at 3:00 PM PT. Evaluation criteria include Service Level (25%), Product Selection (10%), Pricing (25%), Vending Commission (25%), and Value-added Services (15%). Requirements include WorkSafeBC registration, proof of insurance, a City of Quesnel business license upon contract signing, and adherence to regional living wage policies.
EVALUATION CRITERIA
5- Service Level 25%
- Product Selection 10%
- Pricing 25%
- Vending Commission 25%
- Value-added Services 15%
REQUIRED ATTACHMENTS
4- WorkSafeBC registration number
- Proof of Insurance
- Appendix A: Contractor Acceptance Form
- Appendix B: Non-Acceptance of Conditions Summary Sheet
- Submit to
- [email protected]
- Scope location
- Quesnel, BC
Questions about this RFP
How do I respond to this RFP from City of Quesnel?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Donovan Coates.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Quesnel in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Donovan Coates at (250) 992-2111. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Service Level 25%, Product Selection 10%, Pricing 25%, Vending Commission 25%, Value-added Services 15%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Quesnel?
All active and historical solicitations from City of Quesnel are tracked and searchable. As a city agency, City of Quesnel regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: WorkSafeBC registration number, Proof of Insurance, Appendix A: Contractor Acceptance Form, Appendix B: Non-Acceptance of Conditions Summary Sheet. Review the full document from City of Quesnel for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Quesnel, BC. Review the full solicitation for detailed scope requirements.