City of Quesnel Wood Waste Sorting & Grinding Services RFP 2025
City of QuesnelCity · Quesnel, BC- Due
- Dec 12, 2025
- Deadline passed
- Posted
- Nov 17, 2025
- Contract term
- 1 year
- Primary contact
- Alessio Tomassetti
The 30-second brief
The City of Quesnel invites proposals for wood waste sorting and grinding services at the Quesnel Landfill site. The scope includes providing labor, equipment, mobilization, and maintenance to sort wood waste, remove contaminants, and produce clean wood chips suitable for pulp production. Equipment requirements include a 1000+ HP mobile horizontal grinder and a 300-size excavator or comparable log loader. The initial contract term is one year, with an option to extend for one additional one-year term, and all services must be completed by December 31, 2026. Proposals are due by December 12, 2025, with inquiries accepted until December 5, 2025. Evaluation criteria include relevant experience, work plan and methodology, pricing, and references.
Wood Waste Sorting & Grinding, 1000+ HP mobile horizontal grinder, 300-size excavator or comparable butt'n'top log loader
Relevant Experience 25%, Work Plan and Methodology 25%, Pricing 25%, References and Past Performance 25%
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Summary
The City of Quesnel invites proposals for wood waste sorting and grinding services at the Quesnel Landfill site.
The scope includes providing labor, equipment, mobilization, and maintenance to sort wood waste, remove contaminants, and produce clean wood chips suitable for pulp production. Equipment requirements include a 1000+ HP mobile horizontal grinder and a 300-size excavator or comparable log loader. The initial contract term is one year, with an option to extend for one additional one-year term, and all services must be completed by December 31, 2026. Proposals are due by December 12, 2025, with inquiries accepted until December 5, 2025. Evaluation criteria include relevant experience, work plan and methodology, pricing, and references.
EVALUATION CRITERIA
4- Relevant Experience 25%
- Work Plan and Methodology 25%
- Pricing 25%
- References and Past Performance 25%
REQUIRED DELIVERABLES
3- Wood Waste Sorting & Grinding
- 1000+ HP mobile horizontal grinder
- 300-size excavator or comparable butt'n'top log loader
REQUIRED ATTACHMENTS
4- Appendix A - Contractor Acceptance Form
- Appendix B - Non-Acceptance of Conditions Summary Sheet
- Appendix C - Pricing Form
- Proof of insurance and WCB
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Quesnel, BC
Questions about this RFP
How do I respond to this RFP from City of Quesnel?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Alessio Tomassetti.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Quesnel in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alessio Tomassetti. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Wood Waste Sorting & Grinding, 1000+ HP mobile horizontal grinder, 300-size excavator or comparable butt'n'top log loader. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience 25%, Work Plan and Methodology 25%, Pricing 25%, References and Past Performance 25%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Quesnel?
All active and historical solicitations from City of Quesnel are tracked and searchable. As a city agency, City of Quesnel regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Contractor Acceptance Form, Appendix B - Non-Acceptance of Conditions Summary Sheet, Appendix C - Pricing Form, Proof of insurance and WCB. Review the full document from City of Quesnel for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Quesnel, BC. Review the full solicitation for detailed scope requirements.