City of Philadelphia - Roadway Planter Program - B2728167 - 2026
City of PhiladelphiaCity · Philadelphia, PA- Due
- Nov 10, 2026
- 13 days left
- Posted
- Oct 9, 2026
- Contract term
- 1 year
- Primary contact
- Kevin Hanagan
- (215) 686-9013
The 30-second brief
The City of Philadelphia Managing Director's Office seeks landscaping and project management services for the Roadway Planters Program, solicitation B2728167. The contractor will procure, deliver, and install new commercial-grade, linear low-density polyethylene resin blend planters in in-road locations, as well as maintain existing planters across various corridors such as South Street, Washington Avenue, Tabor Avenue, Parkside Avenue, and 47th Street. Work includes seasonal and perennial plantings, regular watering, fertilization, deadheading, weeding, monthly repairs, and monthly reporting with photo documentation. The initial contract term is one year, commencing April 1, 2027, with four additional one-year renewal options and an estimated first-year budget of $338,000. Proposals are due by November 10, 2026, at 5:00 P.M. Local Time via PHLContracts, preceded by a non-mandatory virtual pre-proposal meeting on October 20, 2026.
Cost Proposal 45%, Past Performance & Experience 30%, Management Plan & Schedule 10%, Small & Local Business Plan 10%, Local Impact Certification 5%, Local Business Entity Bonus 5%
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Summary
The City of Philadelphia Managing Director's Office seeks landscaping and project management services for the Roadway Planters Program, solicitation B2728167.
The contractor will procure, deliver, and install new commercial-grade, linear low-density polyethylene resin blend planters in in-road locations, as well as maintain existing planters across various corridors such as South Street, Washington Avenue, Tabor Avenue, Parkside Avenue, and 47th Street. Work includes seasonal and perennial plantings, regular watering, fertilization, deadheading, weeding, monthly repairs, and monthly reporting with photo documentation. The initial contract term is one year, commencing April 1, 2027, with four additional one-year renewal options and an estimated first-year budget of $338,000. Proposals are due by November 10, 2026, at 5:00 P.M. Local Time via PHLContracts, preceded by a non-mandatory virtual pre-proposal meeting on October 20, 2026.
EVALUATION CRITERIA
6- Cost Proposal 45%
- Past Performance & Experience 30%
- Management Plan & Schedule 10%
- Small & Local Business Plan 10%
- Local Impact Certification 5%
- Local Business Entity Bonus 5%
REQUIRED ATTACHMENTS
9- Cost Proposal Form (Form 1)
- Tax & Regulatory Status & Clearance Statement (Form 2)
- Local Business Entity or Local Impact Certification (Form 3)
- Consent & Authorization Agreement (Form 4)
- Mandatory Campaign Contribution Disclosure Form (Form 6)
- Vendor's Use of Subcontractors (Form 7)
- Vendor Information Form and W-9 (Form 8)
- Annual Bid Security Application for FY 2027 (Form 9)
- Performance Bond (Form 10)
REQUIRED STAFFING
3- Submit to
- www.PHLContracts.phila.gov
- Duration
- 60 months
- Scope location
- Philadelphia, PA
Questions about this RFP
How do I respond to this RFP from City of Philadelphia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.PHLContracts.phila.gov. For questions, contact Kevin Hanagan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Philadelphia in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Hanagan at (215) 686-9013. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Gardener, Laborer - Grounds Maintenance, Material Handling Laborer. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal 45%, Past Performance & Experience 30%, Management Plan & Schedule 10%, Small & Local Business Plan 10%, Local Impact Certification 5%, Local Business Entity Bonus 5%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Philadelphia?
All active and historical solicitations from City of Philadelphia are tracked and searchable. As a city agency, City of Philadelphia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cost Proposal Form (Form 1), Tax & Regulatory Status & Clearance Statement (Form 2), Local Business Entity or Local Impact Certification (Form 3), Consent & Authorization Agreement (Form 4), Mandatory. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Philadelphia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.