City of Philadelphia - Catering for Training & Development - Bid B2728085 (2026)
City of PhiladelphiaCity · Philadelphia, PA- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 23, 2026
- Contract term
- 1 year
- Primary contact
- Stephanie Moore
- (215) 686-5337
The 30-second brief
The City of Philadelphia is seeking bids for continental breakfast catering services in support of Training and Development activities for the Free Library of Philadelphia, under Small Order Purchase Bid B2728085. The scope includes providing coffee and tea setups, bagels with cream cheese, jelly, and butter, assorted muffins and danishes, and whole fruit (apples and oranges), along with separate line items for juices, chips, cookies, and bottled water. Services will be ordered on an as-needed basis, estimated at one to two two-day sessions per month with a minimum attendance of 15 people. The submission deadline is October 1, 2026. The contract term is from October 2026 through June 30, 2027, with up to three one-year renewal options.
Continental breakfast base package, Coffee and tea setup, Bagels with cream cheese jelly and butter, Assorted muffins and danishes, Whole fruit apples and oranges, Assorted juices, Assorted individual-size chips, Assorted cookie tray, Bottled water
Lowest responsive and responsible bidder
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Summary
The City of Philadelphia is seeking bids for continental breakfast catering services in support of Training and Development activities for the Free Library of Philadelphia, under Small Order Purchase Bid B2728085.
The scope includes providing coffee and tea setups, bagels with cream cheese, jelly, and butter, assorted muffins and danishes, and whole fruit (apples and oranges), along with separate line items for juices, chips, cookies, and bottled water. Services will be ordered on an as-needed basis, estimated at one to two two-day sessions per month with a minimum attendance of 15 people. The submission deadline is October 1, 2026. The contract term is from October 2026 through June 30, 2027, with up to three one-year renewal options.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
9- Continental breakfast base package
- Coffee and tea setup
- Bagels with cream cheese jelly and butter
- Assorted muffins and danishes
- Whole fruit apples and oranges
- Assorted juices
- Assorted individual-size chips
- Assorted cookie tray
- Bottled water
REQUIRED ATTACHMENTS
Consent and Authorization Agreement, LGBTQ Applicant Opportunity Data Form
- Submit to
- https://www.phlcontracts.phila.gov
- Duration
- 12 months
- Scope location
- Philadelphia, PA
Questions about this BID
How do I respond to this Bid from City of Philadelphia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.phlcontracts.phila.gov. For questions, contact Stephanie Moore.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Philadelphia in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephanie Moore at (215) 686-5337. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Continental breakfast base package, Coffee and tea setup, Bagels with cream cheese jelly and butter, Assorted muffins and danishes, Whole fruit apples and oranges, Assorted juices, Assorted individual-size chips, Assorted cookie tray, Bottled water. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Philadelphia?
All active and historical solicitations from City of Philadelphia are tracked and searchable. As a city agency, City of Philadelphia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Consent and Authorization Agreement, LGBTQ Applicant Opportunity Data Form. Review the full document from City of Philadelphia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.