City of Peoria Pavement Condition Index Update 2026 RFP - Peoria, Illinois
City of PeoriaCity · Peoria, IL- Due
- Apr 28, 2026
- Deadline passed
- Posted
- Apr 7, 2026
- Contract term
- 1 year
- Primary contact
- Paola Mendez-Silvagnoli
- (309) 494-8530
The 30-second brief
The City of Peoria is requesting proposals from qualified firms to collect, process, and update the Pavement Condition Index (PCI) for city streets. The project involves inventorying streets, rating pavement conditions, providing high-resolution videos, and updating the City's GIS-based data management system used for maintenance and repair planning. The base project covers approximately 475 centerline miles of roadway, with an optional alternate bid for LiDAR asset grade data. Submissions are due by 2:00 PM on Tuesday, April 28, 2026, to the Office of the City Engineer at 3505 N Dries Lane, Peoria, Illinois, requiring three hard copies and one electronic copy. Evaluation criteria include Technical Approach, Firm Experience and Qualifications, Project Cost, Staff Capabilities, and Other factors.
High resolution images/videos of each street; GIS layers including shape files for assets collected (ESRI format); GIS database for assets collected (ESRI format); Pavement Condition Index Ratings according to ASTM Standard D6433; Pavement Condition Index Ratings Reports; Report describing data processing approach
Technical Approach (25%), Firm Experience and Qualifications (25%), Project Cost (20%), Staff Capabilities (20%), Other (10%)
Get notified when Peoria posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Peoria is requesting proposals from qualified firms to collect, process, and update the Pavement Condition Index (PCI) for city streets.
The project involves inventorying streets, rating pavement conditions, providing high-resolution videos, and updating the City's GIS-based data management system used for maintenance and repair planning. The base project covers approximately 475 centerline miles of roadway, with an optional alternate bid for LiDAR asset grade data. Submissions are due by 2:00 PM on Tuesday, April 28, 2026, to the Office of the City Engineer at 3505 N Dries Lane, Peoria, Illinois, requiring three hard copies and one electronic copy. Evaluation criteria include Technical Approach, Firm Experience and Qualifications, Project Cost, Staff Capabilities, and Other factors.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- High resolution images/videos of each street
- GIS layers including shape files for assets collected (ESRI format)
- GIS database for assets collected (ESRI format)
- Pavement Condition Index Ratings according to ASTM Standard D6433
- Pavement Condition Index Ratings Reports
- Report describing data processing approach
REQUIRED ATTACHMENTS
3- Cover letter
- Written response addressing evaluation criteria
- Consultant's Disclosure Statement
- Submit to
- Office of the City Engineer, Public Works Department, 3505 N. Dries Lane, Peoria, Illinois
- Duration
- 3 months
- Scope location
- Peoria, IL
- Projected sq ft
- 475 sq ft
Questions about this RFP
How do I respond to this RFP from City of Peoria?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Engineer, Public Works Department, 3505 N. Dries Lane, Peoria, Illinois. For questions, contact Paola Mendez-Silvagnoli.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Peoria in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Paola Mendez-Silvagnoli at (309) 494-8530. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: High resolution images/videos of each street; GIS layers including shape files for assets collected (ESRI format); GIS database for assets collected (ESRI format); Pavement Condition Index Ratings according to ASTM Standard D6433; Pavement Condition Index Ratings Reports; Report describing data proc. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Approach (25%), Firm Experience and Qualifications (25%), Project Cost (20%), Staff Capabilities (20%), Other (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Peoria?
All active and historical solicitations from City of Peoria are tracked and searchable. As a city agency, City of Peoria regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Written response addressing evaluation criteria, Consultant's Disclosure Statement. Review the full document from City of Peoria for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Peoria, IL. The total projected area is 475 sq ft. Review the full solicitation for detailed scope requirements.