City of Pasadena - El Molino Avenue Demonstration Project Design Services - 2026-RFP-0502
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Tony Jusay · (626) 744-3806
- Contract Term
- 1.5 years
- Duration
- 18 months
- Scope Location
- Pasadena, CA
- Submission Address
- https://procurement.opengov.com/portal/pasadena/projects/295001
SUMMARY
The City of Pasadena seeks proposals from qualified consultants to design a transportation demonstration project utilizing quick-build materials on El Molino Avenue between Atchison Street and Bonita Drive for approximately 3.8 miles. The scope includes quick-build improvements such as painted crosswalk enhancements, curb extensions, painted medians, traffic diverters or traffic circles, hardened centerlines using vertical delineators, speed humps/tables/cushions, parking adjustments, and buffered bike lanes. The project is funded by the USDOT Safe Streets and Roads for All (SS4A) program and aims to evaluate treatments for permanent Greenway features, address speeding and crash history, and improve bicycle and pedestrian infrastructure. Deliverables comprise a project management plan, public engagement strategy, data collection, concept design, preliminary design (30%), PS&E package, bidding and construction support, and a post-project report framework. The submission deadline is November 6, 2026. Evaluation criteria emphasize project understanding, experience and references, project approach, staffing/ability to perform, and cost proposal.
EVALUATION CRITERIA
Project Understanding (20%), Experience and References (20%), Project Approach (20%), Staffing of Project/Ability to Perform (20%), Cost Proposal (10%), Local Pasadena Business (5%), Small or Micro-Business (5%)
REQUIRED DELIVERABLES
Project Management Plan, Meeting Agendas and Minutes, PDT Meetings, Coordination Meetings, Invoicing with Progress Summary and Staffing Details, Progress Reports for Grant Compliance, Project Schedule, Engagement Schedule and Strategy Document, Community Meetings and Workshops, Stakeholder Meetings, City Council Briefings, Aerial Graphics, 3D Renderings, Community Survey Tool, Before-and-After Community Feedback Report, Multimodal Roadway Segment Counts, Intersection Turning Movement Counts, Speed Surveys, Crash Analysis Map, Baseline Conditions Report, Concept Design, Preliminary Design (30%), Vehicle Tracking Evaluation with AutoTURN, Hardcopy Plan Sets, Construction Cost Estimates, Field Visit Documentation, Environmental Clearance Documents, PS&E Package, Construction Specifications, As-Built Drawings, Post-implementation Reporting Template
REQUIRED ATTACHMENTS
Master Services Contract, REQUIRED FORMS - AAs - SIG-LEGAL-STATUS - DECLARATION OF NONCOLUSION, Unique Entity ID (SAM), DISQUALIFICATION_DISCLOSURE, CONFLICT_OF_INTEREST, Pasadena_Taxpayer_Protection_Amendment_Disclosure, DESIGNATED REPRESENTATIVES, RELEVANT EXPERIENCE FORM, Federal_Required_Certification, Disclosure_of_Lobbying_Activities
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/295001. For questions, contact Tony Jusay.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding (20%), Experience and References (20%), Project Approach (20%), Staffing of Project/Ability to Perform (20%), Cost Proposal (10%), Local Pasadena Business (5%), Small or Micro-Bu..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1.5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Master Services Contract, REQUIRED FORMS - AAs - SIG-LEGAL-STATUS - DECLARATION OF NONCOLUSION, Unique Entity ID (SAM), DISQUALIFICATION_DISCLOSURE, CONFLICT_OF_INTEREST, Pasadena_Taxpayer_Protection_. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tony Jusay at (626) 744-3806. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management Plan, Meeting Agendas and Minutes, PDT Meetings, Coordination Meetings, Invoicing with Progress Summary and Staffing Details, Progress Reports for Grant Compliance, Project Schedule, Engagement Schedule and Strategy Document, Community Meetings and Workshops, Stakeholder Meetings,. Proposals should clearly address how each deliverable will be met.
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