City of Pasadena - Distributed Energy Resource - Rooftop Wind Microturbine Project - 2026-RFP-0129
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Mark Webster · (626) 744-3928
- Contract Term
- 3 years
- Duration
- 60 months
- Scope Location
- Pasadena, CA
- Submission Address
- [email protected], Pasadena, CA, 91101
SUMMARY
The City of Pasadena Water and Power Department (PWP) seeks proposals for the design, engineering, permitting, material procurement, writing of a construction bid request, and maintenance of a rooftop wind microturbine facility. The project will be installed on a municipally owned building located at 1116 Glen Avenue (245 W. Mountain St.), Pasadena, CA, and will feature a minimum capacity of 5 kW. The selected private entity will develop this distributed energy resource (DER) as a pilot project to evaluate feasibility and support carbon-free energy goals. The scope includes site evaluation, CEQA analysis, electrical interconnection (behind-the-meter, 277/480V), wind speed monitoring (anemometer) procurement, and a 3-year maintenance agreement with options to extend up to 5 years. Proposals are due by July 7, 2026, with a non-mandatory site walk scheduled for April 24, 2026, and a question submission deadline of June 22, 2026.
EVALUATION CRITERIA
Proposed Solution (Functional and Technical Merit, Completeness) 25%, Cost Proposal 20%, Project Viability/Technical Strength 25%, Developer Experience 10%, Project Management, Implementation Plan, and Project Schedule 10%, Local Pasadena Business Preference 5%, Small or Micro-Business Preference 5%
REQUIRED DELIVERABLES
Design and engineering of the project, Cost of the proposed solution's turbines, Total shipping costs for all materials and goods to the project site, Fixed annual price for maintenance of the project
REQUIRED ATTACHMENTS
IRS Form W-9, Pasadena Business License, insurance certificates, required forms (AA-1, AA-2, AA-3), Conflict of Interest Statement, Disqualification Disclosure, Taxpayer Protection Amendment Disclosure, Designated Representatives, DoIT Technical Questionnaire, APPA Attachment A
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact Mark Webster.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Solution (Functional and Technical Merit, Completeness) 25%, Cost Proposal 20%, Project Viability/Technical Strength 25%, Developer Experience 10%, Project Management, Implementation Plan, an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: IRS Form W-9, Pasadena Business License, insurance certificates, required forms (AA-1, AA-2, AA-3), Conflict of Interest Statement, Disqualification Disclosure, Taxpayer Protection Amendment Disclosur. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mark Webster at (626) 744-3928. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Design and engineering of the project, Cost of the proposed solution's turbines, Total shipping costs for all materials and goods to the project site, Fixed annual price for maintenance of the project. Proposals should clearly address how each deliverable will be met.
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