City of Pasadena - Authorized Toyota Vehicle Maintenance and Repair Services - 2026-Informal-0513
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Elena Olimpio · (626) 744-4020
- Duration
- 10 months
- Scope Location
- Pasadena, CA
- Submission Address
- https://procurement.opengov.com/portal/pasadena/projects/297504
SUMMARY
The City of Pasadena Public Works Department, Building Systems and Fleet Management Division (BSFMD), is seeking a qualified vendor to provide authorized Toyota service, maintenance, diagnostic, and repairs for City-owned Toyota vehicles on an as-needed basis throughout Fiscal Year 2027. Services include manufacturer-recommended scheduled maintenance, oil and fluid services, brake inspections and service, cooling system service, transmission and drivetrain maintenance, steering and suspension inspections and repairs, battery and charging system service, and heating and air-conditioning system service. Bids are due by October 7, 2026, at 3:00 pm, with questions due by September 28, 2026. The contract requires certified Toyota service providers utilizing OEM parts, diagnostic tools, and software updates, adhering to strict delivery and response times.
EVALUATION CRITERIA
Lowest Grand Total Price
REQUIRED DELIVERABLES
Standard Labor Rate, Diagnostic Services
REQUIRED ATTACHMENTS
Form AA-1, Relevant Experience Form, IRS Form W-9, Pasadena Business License, Insurance Requirements, Disclosure of Contracts with the U.S. Department of Homeland Security, Unique Entity Identifier (UEI), Disclosure of Lobbying Activities Standard Form-LLL, Certification Regarding Lobbying
REQUIRED STAFFING ROLES
Standard Labor Rate
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/297504. For questions, contact Elena Olimpio.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form AA-1, Relevant Experience Form, IRS Form W-9, Pasadena Business License, Insurance Requirements, Disclosure of Contracts with the U.S. Department of Homeland Security, Unique Entity Identifier (U. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elena Olimpio at (626) 744-4020. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Standard Labor Rate. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Standard Labor Rate, Diagnostic Services. Proposals should clearly address how each deliverable will be met.
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