City of Pasadena On-Call Arborist and Land Surveying Services RFP - 2026
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Lauren Cousins · (626) 744-6833
- Contract Term
- 3 years
- Scope Location
- Pasadena, CA
- Submission Address
- [email protected], Pasadena, CA, 91101
SUMMARY
The City of Pasadena Planning & Community Development Department is seeking qualified firms to submit proposals for on-call arboricultural and/or land surveying services. Arboricultural services involve tree evaluation reports and on-site inspections under the Tree Protection Ordinance (TPO) with a 10 business day turnaround. Land surveying services cover the review of Certificates of Compliance, related documents, and subdivision maps for compliance with the California Subdivision Map Act. Proposals are due by October 8, 2026, with questions due by September 29, 2026. The contract term is 3 years.
EVALUATION CRITERIA
Experience and References (25%), Proposed Solution (25%), Company Staffing Assigned to the Project (20%), Cost Proposal (20%), Local Pasadena Business (5%), Small or Micro-Business (5%)
REQUIRED DELIVERABLES
Arboricultural services, Land surveyor services, Tree evaluation reports, Subdivision map reviews
REQUIRED ATTACHMENTS
Form AA-1, Declaration of Non-Collusion, Conflict of Interest Statement, Taxpayer Protection Amendment Disclosure, Disqualification Disclosure
REQUIRED STAFFING ROLES
Certified Arborist, Senior Project Surveyor, Project Surveyor, Project Manager
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact Lauren Cousins.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and References (25%), Proposed Solution (25%), Company Staffing Assigned to the Project (20%), Cost Proposal (20%), Local Pasadena Business (5%), Small or Micro-Business (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form AA-1, Declaration of Non-Collusion, Conflict of Interest Statement, Taxpayer Protection Amendment Disclosure, Disqualification Disclosure. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lauren Cousins at (626) 744-6833. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Certified Arborist, Senior Project Surveyor, Project Surveyor, Project Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Arboricultural services, Land surveyor services, Tree evaluation reports, Subdivision map reviews. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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