City of Papillion - Fire Sprinkler & Alarm Systems Inspection, Testing and Maintenance - 2026-RFP-020
City of PapillionCity · Papillion, NE- Due
- Apr 15, 2026
- Deadline passed
- Posted
- Feb 13, 2026
- Contract term
- 3 years
- Primary contact
- Tony Gowan
- (402) 597-2049
The 30-second brief
The City of Papillion, Nebraska is issuing this Request for Proposal (RFP) seeking proposals from licensed and qualified companies to provide contract pricing for inspection, testing, and maintenance of fire sprinkler and alarm systems, kitchen hoods, and fire pump equipment at various City facilities. Services must conform to National Fire Protection Association (NFPA) standards and State Fire Marshal regulations. The anticipated contract term is five years, structured as an initial three-year term with two additional one-year renewal options. Proposals are due by April 15, 2026, at 10:00 am. A voluntary job walk is scheduled for March 18, 2026, with an RSVP deadline of March 11, 2026. Bidder questions are due by March 25, 2026.
History and Background (10), Experience and Qualifications (20), Customer Service Approach and Process (25), Environmentally Sustainable Business (5), Proposed Yearly Calendar (10), Cost (30)
Hear what Papillion plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Papillion, Nebraska is issuing this Request for Proposal (RFP) seeking proposals from licensed and qualified companies to provide contract pricing for inspection, testing, and maintenance of fire sprinkler and alarm systems, kitchen hoods, and fire pump equipment at various City facilities.
Services must conform to National Fire Protection Association (NFPA) standards and State Fire Marshal regulations. The anticipated contract term is five years, structured as an initial three-year term with two additional one-year renewal options. Proposals are due by April 15, 2026, at 10:00 am. A voluntary job walk is scheduled for March 18, 2026, with an RSVP deadline of March 11, 2026. Bidder questions are due by March 25, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
4- Technical Proposal
- Pricing Sheet
- W-9
- Subcontractor Disclosure Form
- Submit to
- https://procurement.opengov.com/portal/papillion
- Duration
- 60 months
- Scope location
- Papillion, NE
Questions about this RFP
How do I respond to this RFP from City of Papillion?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/papillion. For questions, contact Tony Gowan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Papillion in NE, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tony Gowan at (402) 597-2049. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "History and Background (10), Experience and Qualifications (20), Customer Service Approach and Process (25), Environmentally Sustainable Business (5), Proposed Yearly Calendar (10), Cost (30)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Papillion?
All active and historical solicitations from City of Papillion are tracked and searchable. As a city agency, City of Papillion regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Pricing Sheet, W-9, Subcontractor Disclosure Form. Review the full document from City of Papillion for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Papillion, NE. Review the full solicitation for detailed scope requirements.