City of O'Fallon - SmartFill Fuel Management System Installation and SmartDip Tank Monitoring - RFP #26-062 (2026)
City of O'FallonCity · O'Fallon, MO- Due
- Dec 2, 2026
- 17 days left
- Posted
- Nov 13, 2026
- Primary contact
- Garrett O'Mara
The 30-second brief
The City of O'Fallon, Missouri is seeking competitive proposals from qualified vendors to furnish and install SmartFill fuel management systems and SmartDip tank monitoring modules across three city facilities: Environmental Services, Feise Building, and Wastewater Treatment Plant (WWTP). The scope includes labor, materials, equipment, electrical connections, communication setup (Ethernet, cellular, or Wi-Fi), programming, testing, startup, and training for unleaded gasoline and diesel fuel storage tanks. Vendors must provide a minimum one-year warranty on all workmanship and installed components. Proposals are due by December 2, 2026, at 12:00 P.M. CST, with questions due by November 19, 2026. Evaluation criteria include qualifications, personnel quality, approach, references, fees, and adherence to specifications.
Qualifications (expertise and experience; municipal/self-insured programs), Quality of assigned professional personnel, Approach to TPA services and ability to meet City needs, References and track record for successful engagements including timeliness, Fees and overall value, Adherence to requested specifications; thoroughness; presentation quality
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Summary
The City of O'Fallon, Missouri is seeking competitive proposals from qualified vendors to furnish and install SmartFill fuel management systems and SmartDip tank monitoring modules across three city facilities: Environmental Services, Feise Building, and Wastewater Treatment Plant (WWTP).
The scope includes labor, materials, equipment, electrical connections, communication setup (Ethernet, cellular, or Wi-Fi), programming, testing, startup, and training for unleaded gasoline and diesel fuel storage tanks. Vendors must provide a minimum one-year warranty on all workmanship and installed components. Proposals are due by December 2, 2026, at 12:00 P.M. CST, with questions due by November 19, 2026. Evaluation criteria include qualifications, personnel quality, approach, references, fees, and adherence to specifications.
EVALUATION CRITERIA
6- Qualifications (expertise and experience; municipal/self-insured programs)
- Quality of assigned professional personnel
- Approach to TPA services and ability to meet City needs
- References and track record for successful engagements including timeliness
- Fees and overall value
- Adherence to requested specifications; thoroughness; presentation quality
REQUIRED ATTACHMENTS
5- Worker Eligibility Verification Affidavit
- Certification of Compliance with Section 34.600 RSMo
- Signed addenda
- Warranty information
- Proposal form
- Submit to
- www.ofallonmo.gov/bid-opportunities
- Scope location
- O'Fallon, MO
Questions about this RFP
How do I respond to this RFP from City of O'Fallon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.ofallonmo.gov/bid-opportunities. For questions, contact Garrett O'Mara.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of O'Fallon in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Garrett O'Mara. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications (expertise and experience; municipal/self-insured programs), Quality of assigned professional personnel, Approach to TPA services and ability to meet City needs, References and track re..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of O'Fallon?
All active and historical solicitations from City of O'Fallon are tracked and searchable. As a city agency, City of O'Fallon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Worker Eligibility Verification Affidavit, Certification of Compliance with Section 34.600 RSMo, signed addenda, warranty information, proposal form. Review the full document from City of O'Fallon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: O'Fallon, MO. Review the full solicitation for detailed scope requirements.
