City of Newark - Third Party Elevator Inspections RFP #2026-23 (2026)
City of NewarkCity · Newark, NJ- Due
- Nov 24, 2026
- 22 days left
- Posted
- Oct 26, 2026
- Contract term
- 3 years
- Primary contact
- Desire Simmons
- (973) 733-3810
The 30-second brief
The City of Newark, NJ is seeking proposals from qualified agencies authorized by the New Jersey Department of Community Affairs pursuant to N.J.A.C. 5:23-4.14 to operate as a Private On-Site Inspection Agency for Elevator Subcode enforcement. The work includes elevator inspections, witness testing, plan review, report preparation, and code enforcement services for approximately 3,000 elevators and escalators across the city. The contract term is an initial 3 years with up to two 1-year renewal options, for a maximum duration of 5 years. Proposals are due by November 24, 2026, at 2:00 pm via the City's e-Procurement Portal. A question submission deadline is set for November 4, 2026. Required minimum staffing includes one Elevator Sub-Code Official and no fewer than two full-time elevator inspectors.
Provide on-call elevator inspectors, Elevator Sub-Code Official, Plan review, Witness testing, Inspection reports, Re-inspections, Afterhours inspections, And emergency inspections for approximately 3, 000 elevators and escalators under N.J.A.C. 5:23-4.14.
Third Party Elevator Inspection Narrative Meeting Requirements (20%), Company's Background/Experience (10%), Meeting Personnel Requirements (10%), Adhere to Billing Criteria/Administrative Fee (10%), List of Municipalities Served (10%), Inspection List Personnel Assigned (10%), Prior Experience in Similar Functions (10%), Qualifications of Management and Technical Personnel (10%), Meeting Inspections Times (5%), Company Location (5%)
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Summary
The City of Newark, NJ is seeking proposals from qualified agencies authorized by the New Jersey Department of Community Affairs pursuant to N.J.A.C. 5:23-4.14 to operate as a Private On-Site Inspection Agency for Elevator Subcode enforcement.
The work includes elevator inspections, witness testing, plan review, report preparation, and code enforcement services for approximately 3,000 elevators and escalators across the city. The contract term is an initial 3 years with up to two 1-year renewal options, for a maximum duration of 5 years. Proposals are due by November 24, 2026, at 2:00 pm via the City's e-Procurement Portal. A question submission deadline is set for November 4, 2026. Required minimum staffing includes one Elevator Sub-Code Official and no fewer than two full-time elevator inspectors.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Provide on-call elevator inspectors
- Elevator Sub-Code Official
- Plan review
- Witness testing
- Inspection reports
- Re-inspections
- Afterhours inspections
- Emergency inspections for approximately 3
- 000 elevators and escalators under N.J.A.C. 5:23-4.14
REQUIRED ATTACHMENTS
18- Letter of Qualification
- Letter of Intent
- Vendor Submission Forms
- W-9
- Disclosure of Iran Investments
- Disclosure of Prohibited Activities in Russia and Belarus
- Federal Debarment Form
- New Jersey Business Registration Certificate
- Certificate of Employee Information Report
- Non-Collusion
- Hold Harmless
- Statement of Ownership Disclosure
- Bidder Qualification Questionnaire and Criminal Conviction Form
- Sweatshop Compliance
- State Required Record Retention
- Republic of Sudan Compliance
- Consent to Hold Prices
- Newark Political Contribution Form
REQUIRED STAFFING
Elevator Sub-Code Official, Elevator Inspector
- Submit to
- https://secure.procurenow.com/portal/newarknj
- Duration
- 60 months
- Scope location
- Newark, NJ
Questions about this RFP
How do I respond to this RFP from City of Newark?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/newarknj. For questions, contact Desire Simmons.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Newark in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Desire Simmons at (973) 733-3810. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Elevator Sub-Code Official, Elevator Inspector. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Provide on-call elevator inspectors, Elevator Sub-Code Official, Plan review, Witness testing, Inspection reports, Re-inspections, Afterhours inspections, And emergency inspections for approximately 3, 000 elevators and escalators under N.J.A.C. 5:23-4.14.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Third Party Elevator Inspection Narrative Meeting Requirements (20%), Company's Background/Experience (10%), Meeting Personnel Requirements (10%), Adhere to Billing Criteria/Administrative Fee (10%),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Newark?
All active and historical solicitations from City of Newark are tracked and searchable. As a city agency, City of Newark regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Qualification, Letter of Intent, Vendor Submission Forms, W-9, Disclosure of Iran Investments, Disclosure of Prohibited Activities in Russia and Belarus, Federal Debarment Form, New Jersey B. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Newark for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newark, NJ. Review the full solicitation for detailed scope requirements.