City of New Rochelle - 11 Garden St Community Space Operator - RFP-DV-2026-011 (2026)
City of New RochelleCity · New Rochelle, NY- Due
- May 20, 2026
- Deadline passed
- Posted
- Apr 15, 2026
- Contract term
- 1 year
- Primary contact
- Ivonne Droese-Solomon
- (914) 654-2072
The 30-second brief
The City of New Rochelle is seeking qualified teams and nonprofits to operate, manage, program, and activate the Community Incubator Space at 11 Garden Street as a dynamic, high-impact community hub across approximately 8,016 square feet. The scope includes facility operations and management, year-round community programming, entrepreneurship and business incubation supporting a commercial kitchen, youth workforce development, senior engagement, and data collection. The submission deadline is May 20, 2026, at 3:00 p.m. An on-site pre-proposal meeting was held on April 23, 2026. Required insurance includes $2,000,000 general liability and $1,000,000 professional liability.
Annual Work Plan and Programming Calendar, Community Engagement and Partnerships, Staffing Plan and Operating Schedule, Curriculum and Training Materials, Program Materials, Marketing and Outreach, Branding and Identity, Budget and Financial Management Plan, Sustainability and Growth Recommendations
Experience and Qualifications of the Respondent (25 Points), Programmatic Approach and Innovation (20 Points), Community and Economic Impact (20 Points), Operation Feasibility and Project Management (15 Points), Quality and Completeness of Proposal (10 Points), Financial Terms (10 Points)
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Summary
The City of New Rochelle is seeking qualified teams and nonprofits to operate, manage, program, and activate the Community Incubator Space at 11 Garden Street as a dynamic, high-impact community hub across approximately 8,016 square feet.
The scope includes facility operations and management, year-round community programming, entrepreneurship and business incubation supporting a commercial kitchen, youth workforce development, senior engagement, and data collection. The submission deadline is May 20, 2026, at 3:00 p.m. An on-site pre-proposal meeting was held on April 23, 2026. Required insurance includes $2,000,000 general liability and $1,000,000 professional liability.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Annual Work Plan and Programming Calendar
- Community Engagement and Partnerships
- Staffing Plan and Operating Schedule
- Curriculum and Training Materials
- Program Materials
- Marketing and Outreach
- Branding and Identity
- Budget and Financial Management Plan
- Sustainability and Growth Recommendations
REQUIRED ATTACHMENTS
Exhibits A, B, C, D, and E, Non-Collusive Bidding Certificate, Vendor Responsibility Form, Fee Proposal Schedule, Acknowledgement of Addenda, Certification Under Executive Order No. 16, New York State Certificate of Incorporation or Certificate to Do Business in New York State, Certificate of Insurance
REQUIRED STAFFING
4- Submit to
- Purchasing Office, City of New Rochelle City Hall, 515 North Avenue, New Rochelle, NY 10801
- Duration
- 60 months
- Scope location
- New Rochelle, NY
- Projected sq ft
- 8,016 sq ft
Questions about this RFP
How do I respond to this RFP from City of New Rochelle?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Office, City of New Rochelle City Hall, 515 North Avenue, New Rochelle, NY 10801. For questions, contact Ivonne Droese-Solomon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of New Rochelle in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ivonne Droese-Solomon at (914) 654-2072. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Executive Director / Program Director, Operations Manager / Facility Coordinator, Program Coordinator, Administrative Support. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual Work Plan and Programming Calendar, Community Engagement and Partnerships, Staffing Plan and Operating Schedule, Curriculum and Training Materials, Program Materials, Marketing and Outreach, Branding and Identity, Budget and Financial Management Plan, Sustainability and Growth Recommendations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications of the Respondent (25 Points), Programmatic Approach and Innovation (20 Points), Community and Economic Impact (20 Points), Operation Feasibility and Project Management (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of New Rochelle?
All active and historical solicitations from City of New Rochelle are tracked and searchable. As a city agency, City of New Rochelle regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibits A, B, C, D, and E, Non-Collusive Bidding Certificate, Vendor Responsibility Form, Fee Proposal Schedule, Acknowledgement of Addenda, Certification Under Executive Order No. 16, New York State. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of New Rochelle for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Rochelle, NY. The total projected area is 8016 sq ft. Review the full solicitation for detailed scope requirements.