City of New Buffalo - Seasonal Beach Concession Services Request for Proposals - 2026
City of New BuffaloCity · New Buffalo, MI- Due
- Feb 20, 2026
- Deadline passed
- Posted
- Jan 21, 2026
- Contract term
- 2 years
- Primary contact
- Darwin Watson
- (269) 469-1500
The 30-second brief
The City of New Buffalo is soliciting proposals for seasonal beach concession services to lease the city-owned concession structure at City beach. The work entails providing food, merchandise, and services geared toward beach clientele across two concession seasons (2026 and 2027). Vendor selection is based on costs to patrons, equipment furnished, breadth of products/services, availability, financial soundness, and professional background. Proposals are due by February 20, 2026, at 3:00 PM EST, submitted in five copies to the City Clerk.
Costs to patrons over the season, Equipment furnished by the vendor, Breadth of products and services offered, Availability of service on demand, Financial soundness, Professional background
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Summary
The City of New Buffalo is soliciting proposals for seasonal beach concession services to lease the city-owned concession structure at City beach.
The work entails providing food, merchandise, and services geared toward beach clientele across two concession seasons (2026 and 2027). Vendor selection is based on costs to patrons, equipment furnished, breadth of products/services, availability, financial soundness, and professional background. Proposals are due by February 20, 2026, at 3:00 PM EST, submitted in five copies to the City Clerk.
EVALUATION CRITERIA
6- Costs to patrons over the season
- Equipment furnished by the vendor
- Breadth of products and services offered
- Availability of service on demand
- Financial soundness
- Professional background
REQUIRED ATTACHMENTS
3- Financial statement or bank statement from firm's banking institution
- Consent authorizing credit check
- Copy of City Vendor Permit
- Submit to
- 224 West Buffalo Street, New Buffalo, Michigan 49117
- Scope location
- New Buffalo, Michigan
Questions about this RFP
How do I respond to this RFP from City of New Buffalo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 224 West Buffalo Street, New Buffalo, Michigan 49117. For questions, contact Darwin Watson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of New Buffalo in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Darwin Watson at (269) 469-1500. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Costs to patrons over the season, Equipment furnished by the vendor, Breadth of products and services offered, Availability of service on demand, Financial soundness, Professional background" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of New Buffalo?
All active and historical solicitations from City of New Buffalo are tracked and searchable. As a city agency, City of New Buffalo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: financial statement or bank statement from firm's banking institution, consent authorizing credit check, copy of City Vendor Permit. Review the full document from City of New Buffalo for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Buffalo, Michigan. Review the full solicitation for detailed scope requirements.