City of Morganton Inground Wood Pole Inspection, Testing, Treatment, and Data Reporting Services RFP113026 (2026)
City of MorgantonCity · Morganton, NC- Due
- Nov 30, 2026
- 19 days left
- Posted
- Oct 30, 2026
- Duration
- 8 months
- Primary contact
- John Steel
The 30-second brief
The City of Morganton Electric Department is seeking proposals for inground wood pole inspection, testing, preservative treatment, condition assessment, tagging, and electronic data reporting services for its 12.47-kV electric distribution system under RFP No. RFP113026. The work involves approximately 7,500 distribution poles, with an annual inspection target of roughly 20% of the eligible wood-pole population for FY 2026-27 under a total Not-to-Exceed budget of $55,000. Services include excavation, circumferential sounding and boring, shell thickness and decay measurement, external groundline treatment, internal treatment, termite and ant treatment, tagging, site restoration, and Esri ArcGIS-compatible GIS data deliverables. Proposals are due by November 30, 2026, at 3:00 PM Eastern, with written questions due by November 13, 2026. The contract term runs from the effective date through June 30, 2027.
Cost and overall price reasonableness 30%, Technical inspection, treatment, and quality-control methodology 25%, Experience, qualifications, staffing, and production capacity 15%, Safety record, safety program, and regulatory/chemical compliance 15%, Data quality, GIS compatibility, reporting, and priority-notification process 10%, References and past performance 5%
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Summary
The City of Morganton Electric Department is seeking proposals for inground wood pole inspection, testing, preservative treatment, condition assessment, tagging, and electronic data reporting services for its 12.47-kV electric distribution system under RFP No.
RFP113026. The work involves approximately 7,500 distribution poles, with an annual inspection target of roughly 20% of the eligible wood-pole population for FY 2026-27 under a total Not-to-Exceed budget of $55,000. Services include excavation, circumferential sounding and boring, shell thickness and decay measurement, external groundline treatment, internal treatment, termite and ant treatment, tagging, site restoration, and Esri ArcGIS-compatible GIS data deliverables. Proposals are due by November 30, 2026, at 3:00 PM Eastern, with written questions due by November 13, 2026. The contract term runs from the effective date through June 30, 2027.
EVALUATION CRITERIA
16- Cost and overall price reasonableness 30%
- Technical inspection
- Treatment
- Quality-control methodology 25%
- Experience
- Qualifications
- Staffing
- Production capacity 15%
- Safety record
- Safety program
- Regulatory/chemical compliance 15%
- Data quality
- GIS compatibility
- Reporting
- Priority-notification process 10%
- References and past performance 5%
REQUIRED ATTACHMENTS
22- Cover letter
- Executive summary / statement of understanding
- Company background and minimum qualifications
- Project team
- Staffing
- Production capacity
- Schedule
- Detailed inground inspection and treatment methodology
- Alternative technology information
- Safety program and drug/alcohol testing policy
- Regulatory citation disclosure and required licenses/credentials
- Treatment Products and Chemical Compliance Schedule
- Data/GIS methodology and sample deliverables
- Attachment B – Price Schedule
- Attachment C – Technical Compliance Matrix
- Attachment E – Four Utility References
- Attachment F – Required Certifications
- Insurance certificate or written ability to meet Attachment G
- Subcontractor disclosure
- Warranty acknowledgment
- Exceptions to RFP / contract terms
- Addenda acknowledged
- Submit to
- [email protected] or City of Morganton, ATTN: John Steel, 305 E. Union St., Suite A100, Morganton, NC 28655 (US Mail: PO Box 3448, Morganton, NC 28680)
- Scope location
- Morganton, NC
Questions about this RFP
How do I respond to this RFP from City of Morganton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or City of Morganton, ATTN: John Steel, 305 E. Union St., Suite A100, Morganton, NC 28655 (US Mail: PO Box 3448, Morganton, NC 28680). For questions, contact John Steel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Morganton in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Steel. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost and overall price reasonableness 30%, Technical inspection, treatment, and quality-control methodology 25%, Experience, qualifications, staffing, and production capacity 15%, Safety record, safet..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Morganton?
All active and historical solicitations from City of Morganton are tracked and searchable. As a city agency, City of Morganton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 8 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Executive summary / statement of understanding, Company background and minimum qualifications, Project team, staffing, production capacity, and schedule, Detailed inground inspection and. Review the full document from City of Morganton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Morganton, NC. Review the full solicitation for detailed scope requirements.