City of Moore - Youth Softball Leagues/Tournaments Provider - RFP #2027-007 (2027)
City of MooreCity · Moore, OK- Due
- Dec 2, 2026
- 19 days left
- Posted
- Nov 9, 2026
- Contract term
- 1 year
- Primary contact
- Lira Deer
- (405) 793-5022
The 30-second brief
The City of Moore is seeking proposals for a Youth Softball Leagues and Tournaments Provider under RFP #2027-007 to offer organized sports leagues and tournaments during 2027 at Buck Thomas Park Softball Complex. The scope encompasses operating spring youth softball leagues between March and June, fall youth softball leagues between September and November, youth softball tournaments from March to November, adaptive leagues, concession stand operations, and field maintenance including field dirt, safe coat, conditioner, chalk, and mound needs. Providers must be 501(c)(3) non-profit entities chartered in Oklahoma, maintain public liability insurance, conduct nationwide criminal background checks for all coaches and board members, and pay an annual lease fee of $6,800. Proposals are due by December 2, 2026, at 10:45 AM CST at City Hall, 301 N. Broadway, Moore, OK 73160, with proposal opening at 11:00 AM.
Merit of proposals presented in the best overall program to the City of Moore as judged by the City of Moore Parks Board
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Summary
The City of Moore is seeking proposals for a Youth Softball Leagues and Tournaments Provider under RFP #2027-007 to offer organized sports leagues and tournaments during 2027 at Buck Thomas Park Softball Complex.
The scope encompasses operating spring youth softball leagues between March and June, fall youth softball leagues between September and November, youth softball tournaments from March to November, adaptive leagues, concession stand operations, and field maintenance including field dirt, safe coat, conditioner, chalk, and mound needs. Providers must be 501(c)(3) non-profit entities chartered in Oklahoma, maintain public liability insurance, conduct nationwide criminal background checks for all coaches and board members, and pay an annual lease fee of $6,800. Proposals are due by December 2, 2026, at 10:45 AM CST at City Hall, 301 N. Broadway, Moore, OK 73160, with proposal opening at 11:00 AM.
EVALUATION CRITERIA
Merit of proposals presented in the best overall program to the City of Moore as judged by the City of Moore Parks Board
REQUIRED ATTACHMENTS
11- Non-Collusion Affidavit of Vendor
- Questionnaire / Checklist Form
- State of Oklahoma issued Charter
- IRS 501(c)(3) tax-exempt approval letter or application proof
- 2 years of Annual Financial Reports
- Organizational structure/chart
- Rules governing league and tournament play
- Bylaws
- Mission statement
- Background check confirmation list
- Insurance certificate
- Submit to
- Lira Deer, Purchasing Agent, City Hall 301 N. Broadway, Moore, OK 73160
- Scope location
- Moore, OK
Questions about this RFP
How do I respond to this RFP from City of Moore?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Lira Deer, Purchasing Agent, City Hall 301 N. Broadway, Moore, OK 73160. For questions, contact Lira Deer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Moore in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lira Deer at (405) 793-5022. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Merit of proposals presented in the best overall program to the City of Moore as judged by the City of Moore Parks Board" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Moore?
All active and historical solicitations from City of Moore are tracked and searchable. As a city agency, City of Moore regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit of Vendor, Questionnaire / Checklist Form, State of Oklahoma issued Charter, IRS 501(c)(3) tax-exempt approval letter or application proof, 2 years of Annual Financial Reports,. Review the full document from City of Moore for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Moore, OK. Review the full solicitation for detailed scope requirements.
