City of Mexico Human Resource Information System RFP
City of MexicoCity · Mexico, MO- Due
- Feb 4, 2026
- Deadline passed
- Posted
- Jan 7, 2026
- Primary contact
- Vicki J. Duenke
- 573-581-2100
The 30-second brief
The City of Mexico is seeking proposals for a cloud-based Human Resource Information System solution. The scope includes Payroll, Leave Management, Time and Attendance, Applicant Tracking, Onboarding, and Employee Engagement. The city is looking for a system that will improve HR processes, monitor HR compliance, produce analytical reports, and integrate with their current financial software.
The selection process will be based on the responses to this RFP, and any interviews required to verify the ability of the Firm to provide services/products in response to this document, along with reference checks.
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Summary
The City of Mexico is seeking proposals for a cloud-based Human Resource Information System solution.
The scope includes Payroll, Leave Management, Time and Attendance, Applicant Tracking, Onboarding, and Employee Engagement. The city is looking for a system that will improve HR processes, monitor HR compliance, produce analytical reports, and integrate with their current financial software.
EVALUATION CRITERIA
The selection process will be based on the responses to this RFP, and any interviews required to verify the ability of the Firm to provide services/products in response to this document, along with reference checks.
REQUIRED ATTACHMENTS
7- Company Overview
- References (three required, at least one governmental)
- Technical Specifications
- Implementation Plan
- Support Options
- Cost and Fees
- Contract Length
- Submit to
- Vicki J. Duenke, Finance Director, City of Mexico, 300 N. Coal, Mexico, Missouri 65265
- Scope location
- City of Mexico
Questions about this RFP
How do I respond to this RFP from City of Mexico?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Vicki J. Duenke, Finance Director, City of Mexico, 300 N. Coal, Mexico, Missouri 65265. For questions, contact Vicki J. Duenke.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Mexico in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vicki J. Duenke at 573-581-2100. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The selection process will be based on the responses to this RFP, and any interviews required to verify the ability of the Firm to provide services/products in response to this document, along with re..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Mexico?
All active and historical solicitations from City of Mexico are tracked and searchable. As a city agency, City of Mexico regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Overview, References (three required, at least one governmental), Technical Specifications, Implementation Plan, Support Options, Cost and Fees, Contract Length. Review the full document from City of Mexico for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: City of Mexico. Review the full solicitation for detailed scope requirements.