City of Meriden Motor Vehicle Audit Services - RFP027-31 (2026)
City of MeridenCity · Meriden, CT- Due
- Oct 30, 2026
- 2 days left
- Posted
- Oct 9, 2026
- Contract term
- 1 year
- Primary contact
- Susan Martel
- (203) 630-4118
The 30-second brief
The City of Meriden is seeking proposals from qualified vendors for a comprehensive motor vehicle audit of out-of-state and unregistered vehicles operating within municipal borders, in violation of Connecticut General Statutes (CGS) §12-71 and §14-12a. The primary objective is to identify non-compliant taxable vehicles, update municipal grand lists, establish fair assessments, and recover lost property tax revenue. The scope includes data collection from public and proprietary sources, investigation of potential cases, database maintenance compatible with Quality Data Services (QDS) or Vision software, taxpayer correspondence, assessment support, and legal/appeal assistance. The initial contract term is 1 year with up to four 1-year renewal options, not to exceed 5 years. Proposals are due by October 30, 2026, at 11:00 am, with a question deadline of October 23, 2026. Evaluation criteria include qualifications, fee proposal, project deadline capability, key personnel, and references.
Audit Portal; Audit File data export containing out-of-state plate number and registering state, Vehicle Make, Model, And Year, NADA/J.D. Power clean retail value, Owner name, Verified address, And sighting dates, Times, And geo-locations
Qualifications of the Individual or Firm (25%), Fee Proposal (25%), Demonstrated ability to meet project deadline and proposed work schedule (20%), Demonstrated ability of key personnel and management experience (15%), References of past clients (15%)
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Summary
The City of Meriden is seeking proposals from qualified vendors for a comprehensive motor vehicle audit of out-of-state and unregistered vehicles operating within municipal borders, in violation of Connecticut General Statutes (CGS) §12-71 and §14-12a.
The primary objective is to identify non-compliant taxable vehicles, update municipal grand lists, establish fair assessments, and recover lost property tax revenue. The scope includes data collection from public and proprietary sources, investigation of potential cases, database maintenance compatible with Quality Data Services (QDS) or Vision software, taxpayer correspondence, assessment support, and legal/appeal assistance. The initial contract term is 1 year with up to four 1-year renewal options, not to exceed 5 years. Proposals are due by October 30, 2026, at 11:00 am, with a question deadline of October 23, 2026. Evaluation criteria include qualifications, fee proposal, project deadline capability, key personnel, and references.
EVALUATION CRITERIA
Qualifications of the Individual or Firm (25%), Fee Proposal (25%), Demonstrated ability to meet project deadline and proposed work schedule (20%), Demonstrated ability of key personnel and management experience (15%), References of past clients (15%)
REQUIRED DELIVERABLES
Audit Portal; Audit File data export containing out-of-state plate number and registering state, Vehicle Make, Model, And Year, NADA/J.D. Power clean retail value, Owner name, Verified address, And sighting dates, Times, And geo-locations
REQUIRED ATTACHMENTS
5- Non-Collusive Bid Statement
- Request for Status as a Meriden Based Business
- Proposal
- Compensation Proposal
- Proof of insurance
- Submit to
- https://procurement.opengov.com/portal/meridenct
- Duration
- 12 months
- Scope location
- Meriden, CT
Questions about this RFP
How do I respond to this RFP from City of Meriden?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/meridenct. For questions, contact Susan Martel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Meriden in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Susan Martel at (203) 630-4118. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Audit Portal; Audit File data export containing out-of-state plate number and registering state, Vehicle Make, Model, And Year, NADA/J.D. Power clean retail value, Owner name, Verified address, And sighting dates, Times, And geo-locations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of the Individual or Firm (25%), Fee Proposal (25%), Demonstrated ability to meet project deadline and proposed work schedule (20%), Demonstrated ability of key personnel and management..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Meriden?
All active and historical solicitations from City of Meriden are tracked and searchable. As a city agency, City of Meriden regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusive Bid Statement, Request for Status as a Meriden Based Business, Proposal, Compensation Proposal, Proof of insurance. Review the full document from City of Meriden for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Meriden, CT. Review the full solicitation for detailed scope requirements.