City of McPherson Enterprise Software Solutions RFI, 2026 - AD-01-2026
Town of McPhersonCity · McPherson, KS- Due
- Nov 4, 2026
- 8 days left
- Posted
- Oct 7, 2026
- Primary contact
- Jamie Makatche
- (620) 245-2535
The 30-second brief
The City of McPherson, Kansas is seeking information from qualified software providers to provide a comprehensive software solution across the areas of Financial, Human Capital, and Asset Management, and related areas, either as a single enterprise-wide solution or an integrated best-of-breed solution. Functional areas include Recreation Management, External Payments, Workflow Automation, Agenda and Meeting Management, Fleet & Asset Management, 311 & Work Orders, Community Development, Stormwater & Wastewater Management, Human Capital Management, Payroll & Benefits, Scheduling, Financial Management, Procurement & Contract Management, and Capital Planning, Budgeting & Reporting. Submission deadline is November 4, 2026, at 3:00 PM. Selection criteria include alignment with project objectives and scope of work (20%), implementation strategy, support & training (20%), system maintenance, scalability, and security (20%), vendor references and site-visits (20%), and price and cost effectiveness (20%).
See attached
Alignment with project objectives & scope of work 20%, Implementation strategy, support & training 20%, System maintenance, scalability, and security 20%, Vendor references and site-visits 20%, Price and cost effectiveness 20%
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Summary
The City of McPherson, Kansas is seeking information from qualified software providers to provide a comprehensive software solution across the areas of Financial, Human Capital, and Asset Management, and related areas, either as a single enterprise-wide solution or an integrated best-of-breed solution.
Functional areas include Recreation Management, External Payments, Workflow Automation, Agenda and Meeting Management, Fleet & Asset Management, 311 & Work Orders, Community Development, Stormwater & Wastewater Management, Human Capital Management, Payroll & Benefits, Scheduling, Financial Management, Procurement & Contract Management, and Capital Planning, Budgeting & Reporting. Submission deadline is November 4, 2026, at 3:00 PM. Selection criteria include alignment with project objectives and scope of work (20%), implementation strategy, support & training (20%), system maintenance, scalability, and security (20%), vendor references and site-visits (20%), and price and cost effectiveness (20%).
EVALUATION CRITERIA
8- Alignment with project objectives & scope of work 20%
- Implementation strategy
- Support & training 20%
- System maintenance
- Scalability
- Security 20%
- Vendor references and site-visits 20%
- Price and cost effectiveness 20%
REQUIRED DELIVERABLES
See attached
REQUIRED ATTACHMENTS
Insurance and Indemnification, Penalty for Late Delivery
- Submit to
- [email protected]
- Scope location
- McPherson, KS
- Reported agency
- City of McPherson
Questions about this RFI
How do I respond to this RFI from Town of McPherson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jamie Makatche.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including Town of McPherson in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jamie Makatche at (620) 245-2535. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: See attached. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Alignment with project objectives & scope of work 20%, Implementation strategy, support & training 20%, System maintenance, scalability, and security 20%, Vendor references and site-visits 20%, Price..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of McPherson?
All active and historical solicitations from Town of McPherson are tracked and searchable. As a city agency, Town of McPherson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Insurance and Indemnification, Penalty for Late Delivery. Review the full document from Town of McPherson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: McPherson, KS. Review the full solicitation for detailed scope requirements.