City of Malibu RFQ Supplemental Emergency Operations Center Staffing 2025
City of MalibuCity · Malibu, CA- Due
- Nov 21, 2025
- Deadline passed
- Posted
- Nov 3, 2025
- Primary contact
- Susan Duenas
The 30-second brief
The City of Malibu is seeking to contract with qualified firms or independent contractors to provide expert supplemental Emergency Operations Center (EOC) staffing on an as-needed basis. This includes participation in planning meetings and assistance during EOC activations.
Proposal including Organization, Credentials and Experience; Understanding of the Scope of Work; Professional Services Agreement; Insurance; Budget and Fees.
Proposed EOC team members will be evaluated on a scale from 1-5, with 5 being the best. Evaluation will consider EOC training, direct experience working in an EOC, and experience with City level EOC activations, complex incidents and/or fire incidents.
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Summary
The City of Malibu is seeking to contract with qualified firms or independent contractors to provide expert supplemental Emergency Operations Center (EOC) staffing on an as-needed basis. This includes participation in planning meetings and assistance during EOC activations.
EVALUATION CRITERIA
Proposed EOC team members will be evaluated on a scale from 1-5, with 5 being the best. Evaluation will consider EOC training, direct experience working in an EOC, and experience with City level EOC activations, complex incidents and/or fire incidents.
REQUIRED DELIVERABLES
5- Proposal including Organization, Credentials and Experience
- Understanding of the Scope of Work
- Professional Services Agreement
- Insurance
- Budget and Fees
REQUIRED ATTACHMENTS
Sample Professional Services Agreement
REQUIRED STAFFING
6- Submit to
- [email protected]
- Scope location
- Malibu, California
Questions about this RFQ
How do I respond to this RFQ from City of Malibu?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 21, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Susan Duenas.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Malibu in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Susan Duenas. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: EOC Coordinator, Public Information Officer, Operations Section Coordinator, Planning and Intelligence Section Coordinator, Logistics Section Coordinator, Finance Coordinator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal including Organization, Credentials and Experience; Understanding of the Scope of Work; Professional Services Agreement; Insurance; Budget and Fees.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed EOC team members will be evaluated on a scale from 1-5, with 5 being the best. Evaluation will consider EOC training, direct experience working in an EOC, and experience with City level EOC a..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Malibu?
All active and historical solicitations from City of Malibu are tracked and searchable. As a city agency, City of Malibu regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Sample Professional Services Agreement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Malibu for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Malibu, California. Review the full solicitation for detailed scope requirements.