REQUEST FOR QUALIFICATIONS/PROPOSALS FOR AUDIO-VISUAL AND BROADCAST EQUIPMENT INSTALLATION AND INTEGRATION
City of MalibuCity · Malibu, CA- Due
- Feb 5, 2026
- Deadline passed
- Posted
- Dec 18, 2025
- Primary contact
- Mario Reyna
The 30-second brief
The City of Malibu is requesting proposals from qualified firms to provide installation and integration of replacement audio-visual (A/V) and broadcast equipment in Malibu City Hall's Council Chambers, Multi-Purpose Room (MPR), and Senior Center. Existing hardware and software are end-of-life and experience regular failures. A full network replacement is necessary to ensure reliable functionality and accessibility for daily operations.
Technical Qualifications Proposal, Cost Proposal, detailed plans, schematics, rack elevations, product specifications, related drawings, programming files, licensing and support costs.
Understanding of project, scope of work and completeness of proposal; Qualifications, experience and certification of the project manager, engineers and installation technicians assigned to the project; References from similar past and current projects; Cost; Schedule.
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Summary
The City of Malibu is requesting proposals from qualified firms to provide installation and integration of replacement audio-visual (A/V) and broadcast equipment in Malibu City Hall's Council Chambers, Multi-Purpose Room (MPR), and Senior Center.
Existing hardware and software are end-of-life and experience regular failures. A full network replacement is necessary to ensure reliable functionality and accessibility for daily operations.
EVALUATION CRITERIA
5- Understanding of project, scope of work and completeness of proposal
- Qualifications, experience and certification of the project manager, engineers and installation technicians assigned to the project
- References from similar past and current projects
- Cost
- Schedule
REQUIRED DELIVERABLES
9- Technical Qualifications Proposal
- Cost Proposal
- Detailed plans
- Schematics
- Rack elevations
- Product specifications
- Related drawings
- Programming files
- Licensing and support costs
REQUIRED ATTACHMENTS
3- Attachment A – Request for Proposal Terms and Conditions
- Attachment B – Agreement for Professional Services
- Certificates of Insurance
REQUIRED STAFFING
3- Submit to
- [email protected]
- Scope location
- Malibu, California
Questions about this RFSOQ
How do I respond to this RFSOQ from City of Malibu?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mario Reyna.
Can small businesses or minority-owned firms bid on this RFSOQ?
Most government agencies, including City of Malibu in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFSOQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mario Reyna. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Resident Project Representative, key personnel.. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Qualifications Proposal, Cost Proposal, detailed plans, schematics, rack elevations, product specifications, related drawings, programming files, licensing and support costs.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of project, scope of work and completeness of proposal; Qualifications, experience and certification of the project manager, engineers and installation technicians assigned to the projec..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Malibu?
All active and historical solicitations from City of Malibu are tracked and searchable. As a city agency, City of Malibu regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFSOQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Request for Proposal Terms and Conditions, Attachment B – Agreement for Professional Services, Certificates of Insurance.. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Malibu for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Malibu, California. Review the full solicitation for detailed scope requirements.