City of Lathrop - Recreation Registration Software Management System - 2026
City of LathropCity · Lathrop, CA- Due
- Jul 6, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Melissa Stathakopoulos
- (209) 941-7364
The 30-second brief
The City of Lathrop is requesting proposals for a new Recreation Registration Software Management System with real-time internet registration to support programs, classes, facility reservations including fields, gyms, community centers, and picnic shelters, memberships, league scheduling, point of sale, senior programs including trips, payment processing, customized reporting, and associated professional services, implementation, data extraction and migration, and training. Proposals are due by July 6, 2026, at 3:00 p.m.
Understanding of City's business purpose and needs, Total cost including software, licenses, training, installation, support, maintenance, hardware, hosting, annual fees, Software features, Seamless integration of system modules, Ease of use by customer including mobile applications, Implementation approach, Technical compatibility including integration with New World Systems Software, Security, compliance, and risk management maturity including NIST CSF and NIST SP 800-53 alignment, Commitment to ongoing customer support, Future technology direction, Past experience with similar organizations, Client references
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Summary
The City of Lathrop is requesting proposals for a new Recreation Registration Software Management System with real-time internet registration to support programs, classes, facility reservations including fields, gyms, community centers, and picnic shelters, memberships, league scheduling, point of sale, senior programs including trips, payment processing, customized reporting, and associated professional services, implementation, data extraction and migration, and training.
Proposals are due by July 6, 2026, at 3:00 p.m.
EVALUATION CRITERIA
Understanding of City's business purpose and needs, Total cost including software, licenses, training, installation, support, maintenance, hardware, hosting, annual fees, Software features, Seamless integration of system modules, Ease of use by customer including mobile applications, Implementation approach, Technical compatibility including integration with New World Systems Software, Security, compliance, and risk management maturity including NIST CSF and NIST SP 800-53 alignment, Commitment to ongoing customer support, Future technology direction, Past experience with similar organizations, Client references
REQUIRED ATTACHMENTS
15- Attachment 1: RFP Checklist
- Attachment 2: Functional and Technical Requirements
- Title page
- Executive summary
- Company background
- References
- Proposed software
- Professional services
- Technical information
- Maintenance and support
- Sample documents including licensing agreement
- Maintenance agreement
- Implementation agreement
- Hosting agreement
- Price proposal
- Submit to
- City of Lathrop, Parks and Recreation Department, 390 Towne Centre Drive, Lathrop, CA 95330 or [email protected]
- Scope location
- Lathrop, CA
Questions about this RFP
How do I respond to this RFP from City of Lathrop?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Lathrop, Parks and Recreation Department, 390 Towne Centre Drive, Lathrop, CA 95330 or [email protected]. For questions, contact Melissa Stathakopoulos.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lathrop in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa Stathakopoulos at (209) 941-7364. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of City's business purpose and needs, Total cost including software, licenses, training, installation, support, maintenance, hardware, hosting, annual fees, Software features, Seamless i..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lathrop?
All active and historical solicitations from City of Lathrop are tracked and searchable. As a city agency, City of Lathrop regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1: RFP Checklist, Attachment 2: Functional and Technical Requirements, Title page, Executive summary, Company background, References, Proposed software, Professional services, Technical inf. Review the full document from City of Lathrop for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lathrop, CA. Review the full solicitation for detailed scope requirements.