City of Lakeville Recreation Software Management System RFP - 2027
City of LakevilleCity · Lakeville, MN- Due
- Oct 28, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Contract term
- 3 years
- Primary contact
- Joe Masiarchin
The 30-second brief
The City of Lakeville Parks and Recreation Department is soliciting proposals for a comprehensive Recreation Management System and mobile-optimized online customer portal. The required software solution must support activity registration, facility reservations, league management, ticket sales, point of sale (POS), memberships, passes, and related professional services including data migration, implementation, and training. Proposals are due by October 28, 2026, at 2 p.m. CST, submitted electronically to the RFP Coordinator. Vendors must demonstrate compliance with ADA Title II and WCAG 2.1 AA accessibility standards, PCI-DSS compliance for payment processing, and meet specified hosting, security, and SLA uptime commitments.
Ability to provide a software solution that meets the current and future needs of the City: 30%, Proven ability to plan, implement, and support the software solution: 30%, Anticipated value and price: 15%, References and related past experience: 10%, Proposed timeline: 10%, Quality, clarity, and responsiveness of proposal: 5%
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Summary
The City of Lakeville Parks and Recreation Department is soliciting proposals for a comprehensive Recreation Management System and mobile-optimized online customer portal.
The required software solution must support activity registration, facility reservations, league management, ticket sales, point of sale (POS), memberships, passes, and related professional services including data migration, implementation, and training. Proposals are due by October 28, 2026, at 2 p.m. CST, submitted electronically to the RFP Coordinator. Vendors must demonstrate compliance with ADA Title II and WCAG 2.1 AA accessibility standards, PCI-DSS compliance for payment processing, and meet specified hosting, security, and SLA uptime commitments.
EVALUATION CRITERIA
Ability to provide a software solution that meets the current and future needs of the City: 30%, Proven ability to plan, implement, and support the software solution: 30%, Anticipated value and price: 15%, References and related past experience: 10%, Proposed timeline: 10%, Quality, clarity, and responsiveness of proposal: 5%
REQUIRED ATTACHMENTS
6- Attach Proposal for Recreation Software Management System
- Attach Pages 17 – 26 from this RFP
- Name of Vendor
- Vendor's Address
- Vendor's Contact Person
- Vendor's Telephone Number
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Lakeville, MN
Questions about this RFP
How do I respond to this RFP from City of Lakeville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Joe Masiarchin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lakeville in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joe Masiarchin. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to provide a software solution that meets the current and future needs of the City: 30%, Proven ability to plan, implement, and support the software solution: 30%, Anticipated value and price:..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lakeville?
All active and historical solicitations from City of Lakeville are tracked and searchable. As a city agency, City of Lakeville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attach Proposal for Recreation Software Management System, Attach Pages 17 – 26 from this RFP, Name of Vendor, Vendor's Address, Vendor's Contact Person, Vendor's Telephone Number. Review the full document from City of Lakeville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lakeville, MN. Review the full solicitation for detailed scope requirements.