City of Lake Saint Louis Employee Benefit Consultant/Broker RFP 06-26
City of Lake St. LouisCity · Lake Saint Louis, MO- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 5 years
- Primary contact
- George Ertle
- (636) 625-1200
The 30-second brief
The City of Lake Saint Louis is soliciting proposals from qualified firms to provide consultant/broker services for employee benefit plans under RFP Number 06-26. The scope of services includes dental, vision, life, accidental death and dismemberment, long-term disability, short-term disability, and Cafeteria Plan administration. The selected broker will be responsible for reviewing the city's insurance program, making recommendations, negotiating premiums, auditing policies and rates, marketing coverage, and facilitating employee communication. The city currently has approximately 95 full-time employees. The contract is expected to be renewable annually for a maximum total term of five years. Proposals must be submitted by October 2, 2026, at 12:00 PM to the City Clerk. Evaluation criteria include organizational capacity, experience with similar governmental agencies, systems capability, and cost reasonableness.
Review and evaluation of benefit components, Plan design recommendations, Insurance carrier performance reports, Benefit trend projections, RFP development for underwriters, Renewal negotiations, Employee communication materials, Regulatory compliance consulting, Claims assistance
Organizational capacity and staff experience, Knowledge and experience with similar governmental agencies, Systems capability and reporting formats, Quality of communication materials, Quality of proposal, Cost (commission cost), Ability to complete work timely, Content of proposal
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Summary
The City of Lake Saint Louis is soliciting proposals from qualified firms to provide consultant/broker services for employee benefit plans under RFP Number 06-26.
The scope of services includes dental, vision, life, accidental death and dismemberment, long-term disability, short-term disability, and Cafeteria Plan administration. The selected broker will be responsible for reviewing the city's insurance program, making recommendations, negotiating premiums, auditing policies and rates, marketing coverage, and facilitating employee communication. The city currently has approximately 95 full-time employees. The contract is expected to be renewable annually for a maximum total term of five years. Proposals must be submitted by October 2, 2026, at 12:00 PM to the City Clerk. Evaluation criteria include organizational capacity, experience with similar governmental agencies, systems capability, and cost reasonableness.
EVALUATION CRITERIA
8- Organizational capacity and staff experience
- Knowledge and experience with similar governmental agencies
- Systems capability and reporting formats
- Quality of communication materials
- Quality of proposal
- Cost (commission cost)
- Ability to complete work timely
- Content of proposal
REQUIRED DELIVERABLES
9- Review and evaluation of benefit components
- Plan design recommendations
- Insurance carrier performance reports
- Benefit trend projections
- RFP development for underwriters
- Renewal negotiations
- Employee communication materials
- Regulatory compliance consulting
- Claims assistance
REQUIRED ATTACHMENTS
4- E-Verify Affidavit
- Proposal Pricing Page (separately sealed)
- Commission schedule
- Authorized signature
- Submit to
- 200 Civic Center Drive, Lake Saint Louis, MO 63367
- Scope location
- Lake Saint Louis, MO
- Reported agency
- City of Lake Saint Louis
Questions about this RFP
How do I respond to this RFP from City of Lake St. Louis?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 Civic Center Drive, Lake Saint Louis, MO 63367. For questions, contact George Ertle.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lake St. Louis in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is George Ertle at (636) 625-1200. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Review and evaluation of benefit components, Plan design recommendations, Insurance carrier performance reports, Benefit trend projections, RFP development for underwriters, Renewal negotiations, Employee communication materials, Regulatory compliance consulting, Claims assistance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organizational capacity and staff experience, Knowledge and experience with similar governmental agencies, Systems capability and reporting formats, Quality of communication materials, Quality of prop..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lake St. Louis?
All active and historical solicitations from City of Lake St. Louis are tracked and searchable. As a city agency, City of Lake St. Louis regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: E-Verify Affidavit, Proposal Pricing Page (separately sealed), Commission schedule, Authorized signature. Review the full document from City of Lake St. Louis for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lake Saint Louis, MO. Review the full solicitation for detailed scope requirements.