City of Lake Forest - Business Registration Form Software Services - 2026
City of Lake ForestCity · Lake Forest, CA- Due
- Nov 28, 2026
- 16 days left
- Posted
- Nov 5, 2026
- Contract term
- 1 year
- Primary contact
- Adrian Grijalva
- (949) 282-5213
The 30-second brief
The City of Lake Forest is seeking a one-year agreement for a software solution to streamline business registration form intake and storage for commercial and home-based businesses. The platform will manage approximately 8,000 business registration forms and provide centralized application intake, document collection, custom digital forms and workflows, program administration, reporting dashboards, and website integration. Vendors must submit proposals via OpenGov Procurement by November 27, 2026. A non-mandatory informational meeting is scheduled for November 18, 2026, with questions due by November 20, 2026.
Implementation plan identifying project milestones; Configured software platform meeting agreed-upon requirements; Initial system setup including user roles, Permissions, Workflows, Forms, And program configurations; Staff training and documentation; System launch support; Ongoing technical support and maintenance; Data access and export documentation
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Summary
The City of Lake Forest is seeking a one-year agreement for a software solution to streamline business registration form intake and storage for commercial and home-based businesses.
The platform will manage approximately 8,000 business registration forms and provide centralized application intake, document collection, custom digital forms and workflows, program administration, reporting dashboards, and website integration. Vendors must submit proposals via OpenGov Procurement by November 27, 2026. A non-mandatory informational meeting is scheduled for November 18, 2026, with questions due by November 20, 2026.
REQUIRED DELIVERABLES
7- Implementation plan identifying project milestones
- Configured software platform meeting agreed-upon requirements
- Initial system setup including user roles, Permissions, Workflows, Forms, And program configurations
- Staff training and documentation
- System launch support
- Ongoing technical support and maintenance
- Data access and export documentation
REQUIRED ATTACHMENTS
3- Statement of Experience and Qualifications or Technical Proposal
- Costing Summary or Quote
- W-9 Form
- Submit to
- https://secure.procurenow.com/portal/lakeforestca
- Scope location
- Lake Forest, CA
Questions about this QUOTE
How do I respond to this Quote from City of Lake Forest?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/lakeforestca. For questions, contact Adrian Grijalva.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Lake Forest in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Adrian Grijalva at (949) 282-5213. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Implementation plan identifying project milestones; Configured software platform meeting agreed-upon requirements; Initial system setup including user roles, Permissions, Workflows, Forms, And program configurations; Staff training and documentation; System launch support; Ongoing technical support. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Lake Forest?
All active and historical solicitations from City of Lake Forest are tracked and searchable. As a city agency, City of Lake Forest regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Experience and Qualifications or Technical Proposal, Costing Summary or Quote, W-9 Form. Review the full document from City of Lake Forest for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lake Forest, CA. Review the full solicitation for detailed scope requirements.